Administrative Support Coordinator for Executive Team
3 weeks ago
Volkswagen Group Australia (VGA) is a leading automobile manufacturer with over 600,000 employees globally and sales in more than 150 countries. Our National Sales Centre is based in Sydney, home to well-known brands like Audi, CUPRA, Skoda, and Volkswagen.
Job DescriptionThe Executive Assistant - PV/CV provides administrative support to Brand Directors of Volkswagen Passenger & Commercial Vehicles. Key responsibilities include managing their diaries, coordinating travel and functions, raising purchase orders, processing invoices, and distributing information to dealers.
Main Responsibilities- Manage the diary of PV and CV Brand Directors
- Coordinate arrangements for travel and functions including transport and accommodation
- Raise and manage Purchase Orders as well as process and manage payment of all invoices, track budget spend
- Manage credit card statements, reconciliation, and reimbursement matters
- Distribute bulletin and other information to dealers for the PV/CV brands
- Coordination of PV/CV meetings including WIP document update and preparation, especially weekly team meetings
- Planning and realization of National Dealer Roundtable meetings, Dealer Visits, and Sales and Marketing meetings
- Experience in secretarial, PA, and administrative support
- Sound knowledge of Microsoft applications including Excel, Word, PowerPoint, Outlook
- Strong written and verbal communication skills
- High attention to detail and time management skills
- Ability to organize and coordinate events and travel and liaise with suppliers
- Strong ability to multitask and prioritize competing tasks
- Practical problem-solving skills with an operational focus
- A culture of continuous learning, growth, and development
- Additional leave including VGA Day paid leave day and birthday leave
- Discounts on Audi, CUPRA, Skoda, and Volkswagen car purchases
- Free entry to Dubbo and Taronga Zoo for you and your family
- Work in an award-winning state-of-the-art newly refurbished building recognized by Master Builders Association Australia – our offices include onsite parking and a convenient location with close proximity to Green Square train station
$90,000 - $110,000 per annum depending on experience
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