Executive Assistant, APS Level 4

3 weeks ago

Canberra, ACT, Australia Department of Industry, Science and Resources Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Senior Executive Service (SES) officers and their division and/or branch more broadly.

The successful candidate will be responsible for managing and organising the diary of the Executive, or Executives, they support, as well as managing the processes and systems of the Branch and/or Division.

Key duties of the Executive Assistant, APS Level 4 will include:

  • Managing and organisation of the Executive/s and branch's inboxes, calendars, and appointments.
  • Managing the workflows of tasks for the Executive/s and ensuring priorities and timeframes are met.
  • Maintaining processes and systems of the branch and/or division including preparation of committee meetings.
  • Organisation of travel and finance for the Executive/s.
  • Providing general administrative support to the Executive/s and their branch including distributing information, preparing meeting agendas, record keeping and tracking of correspondence.
  • Providing support to other Executives in the division when required.

The ideal candidate will have excellent time management skills, be able to effectively manage multiple demands and prioritise work accordingly, demonstrate high level attention to detail, have excellent interpersonal skills, demonstrate discretion and integrity across their work, and be comfortable and adaptable to changing priorities.

The department offers flexible work opportunities for many roles and is committed to inclusion and diversity, with an ambition of being the best possible place to work.

Eligibility

To be eligible for employment in the APS and the department, candidates must be Australian Citizens.

Positions require a Baseline security clearance at a minimum and successful candidates will be required to obtain and maintain a clearance of at least this level.

Application information

Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents.

Please complete your application online and provide your current CV with your application.

Accessible application documentation is available in other formats on request. Please contact or if you require assistance with your application.

Please refer to our Applying for a position information for additional information on how to apply.

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