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Executive Assistant

1 month ago

Sydney, New South Wales, Australia Westpac Group Full time
  • Ideally suited for those passionate about technology and administration.
  • Long-term role in the Chief Technology Office
  • Opportunity for exceptional career growth

How you will help:

The Executive Assistant will be responsible for providing overall support to the Group Chief Technology Officer (CTO) by delivering efficient and effective oversight and coordination of all administrative and operational processes. As required, this may also include general support to the leadership team.

You will also be responsible for:

  • Managing the CTO's diary, including coordination of internal and external meetings and ensuring they are fully prepared for all meetings with relevant documents, travel arrangements, and break times, as well as proactively managing the follow-up of outstanding business issues.
  • Managing the CTO's inbox, including filing, monitoring, and prioritization of emails based on urgency and importance.
  • Working closely with the Business Manager and the EAs across the wider Technology domain and network as required.
  • Managing travel arrangements, expenses, and processing accounts, payments, and reimbursements in a timely and compliant manner via internal IT systems.
  • Providing bespoke administrative, operational, and organizational support to a high-profile Executive Leader.
  • Event management support, including team offsites, coordinating town hall meetings, and other gatherings as required.
  • Dealing with a variety of business-related requests from key internal and external stakeholders.

What's in it for you:

You'll be part of a team that is passionate about making a difference for our customers, communities, and each other. At Westpac, we believe in creating better futures together. We'll empower you to shape your career path through personalized upskilling, mentoring, and training opportunities.

We offer a range of benefits to support your work-life balance, including flexible working arrangements, generous parental leave, and a supportive culture that values diversity and inclusion.

What you'll need:

Previous experience working as an Executive Assistant, with the ability to self-manage and achieve objectives within an ambiguous, changing environment. You should be able to effectively communicate with and influence internal stakeholders and have strong organizational and time management skills.

Proactive, accountable, and able to execute responsibilities with professionalism, you will have:

  • Exceptional people and relationship management skills and expertise.
  • Advanced diary and email management expertise, underpinned by advanced PC literacy (e.g., MS Office: Word, PowerPoint, Excel, and Teams).
  • An extremely high attention to detail with excellent planning and organization skills.
  • Advanced experience coordinating events, meetings, travel arrangements, and accommodation.
  • Excellent verbal, written, and interpersonal expertise and able to communicate effectively at all levels.
  • Previous experience working in the supporting Technology executives within a large corporate setting is ideal (e.g., ICT, Financial Services, Consulting).
  • A proven ability to operate in a busy and dynamic EA capacity supporting C-Suite Executives and working towards deadlines and with competing demands.

What it's like to work at Westpac:

We are a collaborative team of passionate people who share a common goal - to make a difference for our customers, communities, and each other. At Westpac, we believe in creating a culture that values diversity, inclusion, and flexibility. We offer a range of benefits to support your work-life balance, including flexible working arrangements, generous parental leave, and a supportive culture that values diversity and inclusion.

Hear from some of our people and their experiences working with us.