High Profile Administrative Assistant Opportunity
3 days ago
We are seeking a highly skilled and experienced administrative professional to provide high-level support to our client's senior executives in the Australian Public Service. The successful candidate will possess a proven track record of delivering exceptional administrative advice and services in a fast-paced environment.
Job Description:The APS 5 Executive Assistant role is an exciting opportunity for individuals who have experience in providing administrative support to senior executives and possess strong attention to detail, excellent communication skills, and the ability to adapt to competing priorities.
- Provide executive support to the Division Heads whilst delivering administrative advice to all areas that fall within the division.
- Act as a central point of contact for the team.
- Diary management and coordination, including scheduling appointments and organising travel.
- Performing 'front of office' support functions, including greeting visitors, receiving, and responding to phone calls, emails and general correspondence.
- Managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries; coordinating and tracking ministerial workflow; collating and follow up of information to ensure deadlines are met.
- Arranging meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders).
- Liaising with stakeholders of all levels
- Identifying and implementing projects to improve divisional culture, staff wellbeing, and achievement of divisional objectives.
To be considered for this role, applicants must meet the following requirements:
- Australian Citizenship is required for Federal Government employment.
- Minimum Baseline Clearance preferred.
- Experience in providing administrative support to senior executives.
- Demonstrated capacity to liaise with a diverse range of people and build productive working relationships.
- Strong attention to detail with the ability to adapt to competing priorities and stay focused in a fast-paced and high-pressure environment.
- Excellent communication and office management skills.
- Ability to work autonomously as well as part of a team.
The estimated salary for this role is around $80,000 - $100,000 per annum, inclusive of mandatory 25% casual loading.
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