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Administrative Coordinator

2 months ago

Melbourne, Victoria, Australia Hemming and Nicoll Constructions Full time
{"Job Title": "Office Administrator", "Job Description": "About Us

Hemming & Nicoll Constructions is a small Melbourne-based building company specializing in high-end architectural homes. Our company is directed by Travis Hemming and Reece Nicoll, who manage a small team of supervisors and carpenters. Our business model focuses on delivering quality homes and satisfied clients.

About You
  • Certificate in Administration or equivalent experience
  • Experience working with a construction company is preferred
Job Summary

This role involves providing general administrative support to the organization. The ideal candidate will be able to multitask, initiate improvements, and see them through to completion. They will also provide quality administrative support across various business unit activities, including word processing, document preparation, and maintaining spreadsheets. We use software programs like Xero, Buildxact, and Happy HR, which we can offer training for if needed.

Key Responsibilities
  • Provide administrative support to the team
  • Manage and coordinate supplier quotes and invoices
  • Deal with queries from the public, staff, and customers
  • Ensure knowledge of staff movements in and out of the organization
  • Provide general administrative and clerical support
  • Prepare correspondence and documents
  • Receive and sort mail and deliveries
  • Monitor and maintain office equipment
  • Ensure common areas in the office premises are equipped with required office supplies
  • Coordinate the maintenance and repair of office equipment
  • Tidy and maintain the reception area and offices
Requirements
  • Proactive approach and strong administration skills
  • High interpersonal, oral, and written communication skills
  • Intermediate level of proficiency in Microsoft Office (Word, Excel, and PowerPoint)
  • Ability to generate fresh concepts to assist with business strategies and new business projects
  • Intermediate level of proficiency in Project Management software
  • Ability to demonstrate innovative and comprehensive office and financial administration methods
  • Excellent attention to detail, flexibility, and good time management skills
  • Intermediate level of proficiency in Xero Accounting and Service Systems
  • Financial modeling knowledge/experience will be looked upon favorably
  • Relevant qualifications in office administration, customer service, Microsoft suite of office software, and staff supervision
  • Applicable years' experience in office management in a professional services environment
  • Experience working with confidential documents and procedures
  • Experience in all facets of reporting and distribution of documents
Benefits

This role offers flexibility of hours with a private office situated in Malvern.

Contact

Reece Nicoll

"}