Administrative Support Professional

2 days ago

Melbourne, Victoria, Australia beBeeAdministration Full time $40,000 - $80,000
Job Title: Casual Administration Support Officer

The Casual Administration Support Officer will be responsible for providing administrative support to the team in a correctional environment. This role involves performing various tasks, including clerical duties, data collection and accuracy, record maintenance, information collation and dissemination, report preparation, filing and information retrieval system management, meeting attendance, minute taking, and diary management.

Key Responsibilities:

  • Performing a range of administrative tasks as directed by senior managers, including data entry, document scanning, and mail sorting.
  • Collecting and verifying data to ensure its accuracy.
  • Maintaining accurate and up-to-date records and databases.
  • Preparing reports and presentations as required.
  • Managing filing systems and retrieving information as needed.
  • Attending meetings and taking minutes on behalf of senior managers.
  • Managing diaries and arranging meetings and appointments.
  • Providing administrative support to staff and maintaining confidentiality when necessary.
  • Creating purchase orders and managing stock levels.
  • Assisting with reconciliations and stocktakes.
  • Maintaining associated records in the stores area.

Requirements:

  • Able to work flexibly according to roster requirements.
  • Excellent verbal and written communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Eager to achieve solutions-focused outcomes and possess good problem-solving skills.
  • Possess fantastic customer service skills and ability to work in a multidisciplinary environment.
  • Ability to learn internal databases and other computer systems with a high degree of accuracy.
  • Ability to work in areas involving direct interaction with prisoners.
  • Ability to provide relief for ASO positions within the Centre.

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