Executive Assistant

3 weeks ago

Hawthorn East, Victoria, Australia Coles Full time

About the Role

We're seeking an experienced Executive Assistant to provide high-level administrative support to our General Managers of Online Network & Growth. This is a key point of contact between the General Managers and a multitude of senior stakeholders.

Key Responsibilities

On a day-to-day basis, you will assist with diary and travel management, preparation of and maintenance of documents/presentations, archiving/file management, expense reconciliation and invoice processing, problem-solving, and strong stakeholder engagement. You will also be a key point of contact for external stakeholders, including key service providers and regulators.

Other Key Responsibilities

• Assist in the preparation, formatting, and finalization of reporting, including reports to the Executive and Board
• Represent the General Managers and team within the EA community across Coles
• Coordinate and support functional and enterprise events and activities (Conferences, Strategy Days)
• Anticipate and communicate with key stakeholders and arrange required documentation for key meetings/events
• Respond to suppliers and externals in an appropriate and timely manner and ensure accurate and timely processing of invoices
• Manage and complete Digital & finance administrative tasks
• Act with complete confidentiality and integrity at all times

About You

We're looking for an experienced Executive Assistant with a demonstrated track record in supporting senior leaders. You're a self-starter with initiative, strong problem-solving skills, and strong stakeholder management skills. You'll also need:

• A successful track record in an ASX-listed organisation
• Excellent verbal and written communication
• Ability to adapt, multitask, and problem-solve
• Demonstrable experience handling confidential information
• Maturity, resilience, and the ability to work with minimal direction at times
• Confidence to liaise with all levels of the organisation
• Production on reporting and presentations

About the Recruitment Process

We're committed to creating a workplace that is safe and respectful for our team. We encourage applications from people of all ages, cultures, abilities, sexual orientation, and gender identities. We're happy to adjust our recruitment process to support candidates with disability. For further information and additional contact details, visit the 'Our Recruitment Process' section of our careers site or email inclusionrecruitment@coles.com.au

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