Senior Business Support Specialist

We are seeking a Senior Legal Assistant to join our legal team. This is a part-time opportunity(2-3 days a week) that can be based from our Perth or Sydney locations.

The successful candidate will provide high-quality legal, administrative, and corporate support to the Legal Department and relevant business units by managing legal documentation, insurance portfolios, contract deviations, and other operational legal functions.

• Maintain and update insurance registers.
• Coordinate with brokers and internal stakeholders on insurance renewals and claims.
• Support procurement and business teams with insurance queries and certificate requests.
• Populate and maintain contract deviation schedules.
• Review and collate standard mark-ups or changes to template agreements.
• Liaise with internal stakeholders to ensure correct versioning and filing of contracts
• Assist with basic procurement documentation including NDAs, standard form agreements and supplier onboarding
• Provide legal and administrative support for basic property and leasing matters, including reviewing leases, licences and correspondence
• Track and process legal supplier invoices, including verification of billing against agreed rates.
• Support budget tracking and cost reporting as requested.
• Liaise with accounts payable and legal suppliers to resolve discrepancies.
• Prepare and lodge ASIC filings and maintain company registers.
• Maintain accurate records of directors, shareholders and other corporate governance documentation.
• Support the preparation of board and shareholder resolutions.

To be considered for this role, you must have:

• Minimum 7 years of experience in a legal assistant or paralegal role, preferably in an in-house legal team or law firm with exposure to commercial law, insurance, real estate, and corporate matters.
• Strong organisational and prioritisation skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks with competing deadlines.
• Proficient in MS Office Suite and document management systems.
• Familiarity with DocuSign, ASIC online portal.
• Ability to work independently and collaboratively within a team.

As a valued member of our team, you will enjoy:

• A competitive base salary reflective of your skills and experience with annual incentive program.
• Flexibility in your working lifestyle – our team manages their own balance of working from home and in our office environment.
• Family focused events as your family forms part of our close-knit community.
• The opportunity work, learn and grow as a part of a regional team consisting of highly skilled professionals, and a truly global working environment.

At [Company], we are committed to fostering an inclusive and diverse workforce culture. All qualified applicants will receive consideration for employment without regard to race, religion, color, nationality, gender, gender identity, sexual orientation, age, status as a protected veteran or status as a qualified individual with a disability.

[Company] is a frontrunner in sustainable technologies, end-to-end solutions and services for the aggregates, minerals processing and metals refining industries globally. We improve our customers' energy and water efficiency, increase their productivity, and reduce environmental risks with our product and service expertise. We are the partner for positive change.

[Company] is headquartered in Espoo, Finland. At the end of 2024 [Company] had close to 17,000 employees in around 50 countries, and sales in 2024 were about EUR 4.9 billion. [Company] is listed on the Nasdaq Helsinki.