Administrative Support Officer

1 week ago

Adelaide, South Australia beBeeCustomer Full time $55,000 - $85,000

About the Position

We are seeking an experienced Front Office Professional to join our team. As a key point of contact, you will create a positive and professional image for our organization.

The successful candidate will be responsible for:

  • Welcome visitors and arrange catering
  • Manage appointments for clients or employees, update calendars, and ensure proper communication regarding any scheduling changes
  • Ensure the reception area is neat, tidy, and organized, creating a welcoming professional atmosphere
  • Assist with basic administrative tasks, such as data entry, order processing, filing, photocopying, and maintaining office supplies
  • Monitor access to the building or office, issue visitor badges, and ensure security protocols are followed
  • Coordinate deliveries and courier services: receive and handle deliveries and coordinate with courier services
  • Problem-solving: handle minor complaints or issues from visitors or clients, and escalate as necessary
  • Collaborate with other teams to facilitate effective communication and support daily operations
  • Keep a track of visitor logs, appointments, and other relevant records as required.
  • Support the Quality Assurance team

About You

We are looking for someone with:

  • Intermediate skill level for the Microsoft Office suite (especially Outlook, Word & Excel)
  • Working proficiency of PCs & the Windows operating system
  • Familiarity with basic office software, phone systems, & other relevant tools
  • Able to do basic formulas & troubleshooting in Excel e.g. filters, sorting, worksheets & auto summing
  • Year 10 secondary schooling or above
  • Great organizational and time management skills as well as good written communication
  • Ability to work autonomously as well as in a collaborative team
  • A passion and excellent customer service & a can-do attitude
  • Flexible & adaptable to change as well as proactive & initiative driven nature
  • Ability to handle unexpected situations calmly & find solutions
  • Ensuring accuracy in record-keeping & handling information
  • Professional demeanor: present a positive & approachable attitude towards visitors & clients.
  • Able to sit for long periods & walk up/down stairs
  • Ability to see all colours (no colour vision concerns)
  • Eligible Australian working rights.

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