Corporate Support Co-ordinator

2 weeks ago

Sydney, New South Wales, Australia Boutique Consulting Full time
Key Responsibilities
  • Co-ordinate and manage multiple diaries and inboxes, prioritising appointments and ensuring key meetings and deadlines are addressed promptly.
  • Accurately and efficiently handle expense reporting and reconciliation, adhering to firm-wide protocols.
  • Arrange and coordinate internal and external meetings, including booking meeting rooms, managing video conferencing technology, and distributing necessary materials in advance.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and itinerary preparation.
  • Assist in planning and organising corporate events, ensuring every detail is covered for successful execution.
  • Collaborate with executive assistants across departments to schedule Board meetings, distribute Board packs, maintain minutes, and manage relevant documentation.
  • Conduct targeted research to support the deal team in making informed investment decisions.
  • Edit, format, and ensure the accuracy of reports, presentations, and charts using Microsoft Office Suite, maintaining a high standard of professionalism.
About You
  • A minimum of 5 years in a similar PA/EA role, ideally within a professional services or corporate environment.
  • Exceptional organisational and planning abilities, with a strong capacity to manage multiple priorities.
  • A meticulous approach to tasks, ensuring accuracy in all aspects of work.
  • A proactive mindset with an ability to anticipate needs and resolve issues independently.
  • Outstanding written and verbal communication skills, with a polished, professional demeanour.
  • Excellent time management and multitasking abilities, with a proven record of managing tight deadlines.
  • Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.

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