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Business Operations Specialist
2 weeks ago
We are seeking a highly skilled Executive Assistant to provide exceptional support to our Chief Financial Officer (CFO). As a key member of the Finance team, you will play a pivotal role in ensuring the smooth operation of the CFO's office and contributing to the delivery of strategic business initiatives.
In this challenging yet rewarding position, you will be responsible for managing a proactive operating rhythm, handling complex confidential matters, and acting as a trusted partner to the CFO in driving key priorities across the business.
The ideal candidate will possess exceptional organisational skills, sound judgment, and the ability to juggle multiple tasks and priorities in a fast-paced environment.
Key Responsibilities- Strategic Support:
- Proactive Management: Anticipate the CFO's needs, manage their schedule, and ensure smooth operations, freeing them to focus on strategic initiatives.
- Issue Resolution: Proactively identify and resolve issues, escalating urgent matters as needed, and ensuring the CFO is fully briefed on critical information.
- Information Management: Maintain accurate and up-to-date information for the CFO, including meeting materials, reports, and business documents, ensuring easy access and compliance with audit requirements.
- Strategic Thinking: Assist the CFO in prioritising tasks, allocating time for strategic thinking, and managing daily operations effectively.
- Communication & Collaboration: Draft and manage communications for the CFO, including presentations, reports, and internal/external correspondence, ensuring consistent messaging and alignment with the Finance team.
- Operational Efficiency:
- Event Management: Plan, organise, and execute events, ensuring timely and efficient delivery within budget constraints.
- Team Support: Provide operational support to the Finance team, including travel and expense management, training, employee engagement, and document management.
- Performance Management: Contribute to the performance evaluation process for the CFO's direct reports, providing valuable feedback and observations.
- Process Improvement: Identify and implement improvements to the day-to-day operations of the Finance team and the CFO, increasing efficiency and effectiveness.
