Senior Administrative Coordinator

1 week ago

Melbourne, Victoria, Australia Swinburne Full time

Seeking a highly organised and proactive individual to provide high-level administrative support to the Swinburne Edge Leadership Team in a full-time, 12-month fixed-term position at our Hawthorn campus. Reporting to the Executive Director, you will play a crucial role in supporting the team's day-to-day operations and coordination of strategic projects.

About the Role

This is an exciting opportunity to work closely with senior staff across the University and external clients and stakeholders. As a Senior Administrative Coordinator, you will have the ability to deal with sensitive and confidential information, demonstrate excellent organisational and time management skills, and effectively prioritise tasks under limited direction.

Key Accountabilities
  • Demonstrate experience in providing high-level administrative support at a senior management level, including the ability to maintain confidentiality and discretion.
  • Advanced knowledge of IT systems and packages such as MS Office, email systems, and Personal Digital Assistance (PDA).
  • Excellent organisational and time management skills, with the ability to effectively prioritise tasks and manage multiple projects simultaneously.
  • Sound financial management skills, with the ability to prepare and analyse MS Excel financial reports.
  • Demonstrated experience in project coordination support is preferred.
Qualifications and Experience

We are seeking an individual with a degree or associate diploma, subsequent relevant experience, or extensive experience and related expertise in administrative, personal assistance fields, and/or project coordination. Alternatively, an equivalent qualification or experience may be considered.

About Swinburne University of Technology

Swinburne Horizon 2025 aims to build a new university model that combines technology, innovation, and entrepreneurship. Our strategic plan includes achieving five 'moon shots': ensuring every learner gets work experience, every graduate gets a job, every partner gets a tech solution, and making Swinburne a prototype for global best practice. To achieve these goals, we need dedicated and collaborative individuals who can help us drive change and innovation within our organisation.

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