Administrative Support Specialist

2 weeks ago

Sydney, New South Wales, Australia The University of Notre Dame Australia Full time

School of Nursing and Midwifery Administrative Role

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at the School of Nursing and Midwifery. As an integral part of our administrative function, you will provide high-level support to our academic and professional staff, ensuring the smooth operation of the School.

Your key responsibilities will include:

  • Providing effective and efficient administrative support to the School of Nursing and Midwifery.
  • Working collaboratively with academic and professional staff to ensure the delivery of high-quality services.
  • Supervising the administrative team and overseeing the administrative functions within the School.
  • Coordinating and collaborating with the Head of School and Academic staff to ensure efficient timetabling and scheduling for the teaching function.
  • Organising events and workshops, including orientations and training sessions.

You will be working in a fast-paced environment with opportunity for professional growth, and as part of a collaborative and supportive team.

About the Role

The successful candidate will possess excellent communication skills, with the ability to build effective relationships with a diverse range of stakeholders. You will have highly developed operational, organisational and administrative skills, with the ability to prioritise tasks and manage competing deadlines in a dynamic environment.

Key Responsibilities

Administrative Support:

  • Provide high level administrative support to the School of Nursing and Midwifery.
  • Work accurately with detailed information; including undertaking data entry, maintaining spreadsheets, managing correspondence, collating data for reports, and under direction, prepare a range of written communication.
  • Provide financial support by maintaining financial records systems, processing payments, purchase orders and invoicing ensuring that it is monitored and reported.

Team Support and Supervision:

  • Support the School Manager and Administration Coordinator in overseeing the administrative function by managing the daily workload of the School's administration team.

Collaboration and Stakeholder Management:

  • Coordinate and collaborate with the Head of School and Academic staff to ensure efficient timetabling and scheduling for the teaching function.

Process Improvement and Program Development:

  • Assist in identifying and implementing process improvements and program developments in line with university objectives and best practices.
Qualifications, Skills & Experience
  • Possession of a degree qualification with relevant experience or an equivalent combination of experience, education and training.
  • Demonstrated administrative capability with previous experience within a university or tertiary environment, would be highly desirable.
  • Highly developed communication skills, with the ability to build effective relationships, engage and influence a diverse range of stakeholders.
  • Excellent operational, organisational and administrative skills, with the ability to prioritise tasks and manage competing deadlines in a dynamic environment.
  • Ability to work independently and across multifunctional teams, showing initiative and a solution-focused approach and providing a high level and responsive service.
  • Proven record in the preparation of high-quality documentation with excellent accuracy and attention to detail.
Benefits
  • Fast paced environment with opportunity for professional growth.
  • Generous training and development opportunities.
  • Join the University supporting its students and staff to achieve their career goals – in a personal and positive environment.
Contact Us

Please direct your queries regarding this role to Janette Tam.

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