Administrative Support Specialist

4 weeks ago

Sydney, New South Wales, Australia The Law Society of NSW Full time

The Law Society of NSW is a leading membership association for solicitors in Australia. We're committed to supporting the legal profession and ensuring a just society for all.

We're seeking a full-time permanent Administration Assistant to join our Membership & Engagement team.

About the role

The Administration Assistant will provide organisational and administrative support for the Law Society of NSW Students & Early Career Lawyers team.

Key responsibilities include:

  • Maintaining and organising the student and NSW Young Lawyers event and social calendars.
  • Coordinating meeting and event communications, invitations and bookings.
  • Assisting with the execution of NSW Young Lawyers meetings both in person and via online platforms.
  • Assisting with the management of multiple social media channels for both NSW Young Lawyers and Student Services.
  • Assisting with the maintenance and updating of NSW Young Lawyers and Student Services documents, resources and online webpages as required.
  • Responding to general queries received by phone and email through the NSW Young Lawyers and Student Services channels.
  • Assisting with student member communications and the maintenance of the student member database and contact information.
  • Maintaining and updating contact information and databases for NSW Young Lawyers volunteers and external bodies as appropriate.
  • Monitoring and coordinating all relevant collateral.
  • Maintaining digital files and folders and collating statistical data on events and meetings to assist with reporting.
  • Creating the necessary portals for and running NSW Young Lawyers Sub-Committee elections.

About you

  • Exceptional customer service and interpersonal skills.
  • Exceptional social media knowledge and skills.
  • Previous (1-2 years) administration experience.
  • Good understanding and awareness of the areas of law and issues impacting the profession is desirable.
  • Good software skills and ability to quickly learn new programs.
  • Ability to work in a small team, as an active and contributing member.
  • Excellent attention to detail.
  • Good organisation, planning, and time management skills.
  • Excellent written and verbal communication skills, including proof reading.
  • Demonstrated computer skills, including strong competency using the Microsoft stack of applications and general proficiency using other data and processing applications.
  • Ability to work outside of normal working hours, including some evenings and weekends.
  • Confident, professional, motivated and enthusiastic.
  • Able to build strong and effective relationships.
  • Good work ethic, punctual and reliable.
  • Demonstrated ability to be adaptive and accepting of new ideas, and a willingness to approach new challenges.
  • Willingness to take on tasks as directed.
  • Regulates own behaviour, comprehends organisational structure and culture and acts appropriately in the execution of duties.

To Apply

The Law Society of New South Wales is committed to building and maintaining a respectful and inclusive workplace, appointing the best person for the role and supporting diversity.

Applications should contain a CV and cover letter that outlines your key experience and motivations for this role.

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