Senior Records Management Project Coordinator

1 week ago

Melbourne, Victoria, Australia Australia and New Zealand Banking Group Limited (ANZ) Full time

Project Director- Records Management Role Summary

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We are seeking an experienced Senior Records Management Project Coordinator to coordinate the delivery of our division-wide record management initiative. The successful candidate will work closely with our team to ensure compliance with our Record Management policy and associated Retention, Retrieval & Disposal (RR&D) Standard.

About the Role

As a key member of our Institutional Records Management team, you will play a crucial role in implementing BAU processes for ongoing governance and management of records across the Division. Your primary responsibilities will include:

  • Defining program structure, outputs and outcomes required to deliver success
  • Implementing the right governance and stakeholder reporting for visibility and input to decisions, prioritisation and remove roadblocks
  • Coordinating activities across Divisional business teams, 1st and second lines, technology and operations, and across multiple geographies
  • Engaging with Enterprise Data Risk team (owner of the policy and guidelines) to develop practical guidelines and processes to manage all types of records– being structured data in systems, unstructured data, and physical records
  • Identifying any new resources and/ or funding required to deliver on agreed outcomes, and building business cases for funding
  • Influencing timely decisions to support program intended value and alignment to strategic objectives
  • Reporting to the dedicated Steering Committee, as well as Risk Management Council, on the towards compliance
  • Leading and managing program delivery and governance activities (e.g., finance, procurement, interdependencies, stakeholder engagement, risk management, resourcing, scope management, scheduling, value, change and quality management.
  • Leading a high-performance culture to ensure delivery meets business needs.

The Ideal Candidate

To succeed in this role, you will need to have:

  • Extensive experience in delivering large and/ or complex programs, across project methodologies e.g., Agile and Traditional
  • Demonstrated experience working closely with Executives and senior stakeholders, influencing and gaining buy in.
  • Has successfully led projects on time, on schedule and within budget and realised value with quality outcome.
  • Experience leading, motivating and managing various program team sizes, including internal and external resources, while holding team accountable
  • Strong communication skills and ability to elicit/ translate information in a technical/ data driven space.
  • Experience in change management- comfortable with uncertainty and have the ability to effectively manage yourself through ambiguity and change
  • Strong organisational and time management skills
  • Willingness to look at things differently, challenge the status quo and innovate
  • Experience in delivering compliance-related projects, with stakeholders spanning multiple geographies

What We Offer

At ANZ, we offer a competitive salary and benefits package that includes access to health and wellbeing services and discounts on selected products and services from ANZ. We also provide opportunities for professional growth and development, as well as a dynamic and inclusive work environment.

Location: Melbourne, Australia

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