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Executive Support Specialist

2 months ago

Burswood, Western Australia Roshana Care Group Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to join our team at Roshana Care Group. As a key member of our executive team, you will provide exceptional administrative support to our CEO and Co-CEO, ensuring the smooth operation of our business.

Key Responsibilities
  • Executive Support:
    • Manage the calendars and schedules of CEO and Co-CEO, coordinating meetings, appointments, and travel arrangements.
    • Prepare and manage correspondence, reports, presentations, and other documents as required.
    • Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO & Co-CEO.
  • Corporate Governance:
    • Organise and coordinate board meetings
    • Circulate agendas, previously unconfirmed minutes, Board action plans, reports and other meeting documents within the required timeframe
    • Record minutes of meetings including attendances, apologies, declaration of conflict of interests, Executive reports, Board subcommittee reports and relevant discussions and decisions
    • Ensure compliance with regulatory requirements and maintain up-to-date corporate records.
    • Follow up on action items and decisions from board meetings.
  • Administrative Duties:
    • Maintain accurate and organised records and files, ensuring confidentiality and easy accessibility.
    • Manage office supplies, coordinate office maintenance, and ensure a well-functioning work environment.
    • Handle special projects and additional tasks as assigned by the executive team.
  • Communication:
    • Facilitate effective communication between the executive team and stakeholders, both internal and external.
    • Address and resolve issues or inquiries in a professional and timely manner.
    • Backfill front of house reception and provide administrative support to other departments as required.
Requirements
  • High level of interpersonal and communication skills
  • High level of commitment to customer service
  • Organized with a high attention to detail
  • Experience with MS Office Suite
  • Experience as an Executive Assistant/ Secretary
Culture and Benefits
  • A competitive industry salary package commensurate with skills and experience
  • Long term career development opportunities
  • On the job training and development opportunities available
  • Access to Roshana Care Group Employee Assistance Program
  • Roshana Care Group respects and embraces diverse perspective, experience and traditions
  • Roshana Care Group values each employee's contribution towards achieving its business objectives