Administrative Support Coordinator

13 hours ago

South Brisbane, Queensland, Australia St Vincent de Paul Full time

Life at St Vincent de Paul

We are a charitable organisation committed to leading with our values and mission at heart. We work together to build a legacy that we can be proud of, supporting those in need within our communities.

What we can offer you

  • A purpose-driven role where you'll make a real difference in people's lives
  • Competitive hourly rate: $25-$30 per hour, plus excellent employment benefits under our Employee Agreement
  • Salary packaging arrangements to help you save on tax
  • Access to our Employee Assistance Program – our employees are our most valuable asset
  • A welcoming and inclusive environment where you'll always feel part of a team

Your role

As an Administrative Support Coordinator, you will provide proficient and professional administrative services within your department or area of operation. Working under general guidance and within set guidelines, you will undertake a range of administrative tasks, assist senior employees with specific projects as directed, and provide administration support to administration employees and volunteers.

Key responsibilities:

  • Deliver administrative support services in a professional and timely manner as directed within your department/area of operation
  • Admin support to General Manager Membership and Director of Mission as required
  • Support Member enquiries, ensuring appropriate delegation, support and guidance is provided to efficiently achieve outcomes
  • Provision of financial support including processing of invoices, credit card management, financial reconciliations and maintenance of financial records
  • Management of required database/s including data entry and oversight of data accuracy and associated compliance requirements
  • Review and contribute to the relevance of established processes, ensuring administrative procedures are updated to enable efficient and timely delivery of services
  • Preparation and distribution of adhoc or regular reports as directed
  • Oversee administrative duties relating to Overseas Partnership Program and Twinning
  • General administrative support services including resourcing, filing, scanning, photocopying, management of supply stock and ordering, travel and accommodation arrangements
  • Associated administrative meeting and organisation support tasks including room bookings, calendar management, meeting minutes and catering
  • Undertake project work as required to support the Membership and Development team, Membership Advisory Committee, Director of Mission, and broader department/area of operation
  • Support a culture of safety, operational excellence and continuous improvement throughout the operations, with demonstrated year on year improvements in all areas
  • Undertake other duties, which are assigned from time to time by your Manager
  • Comply with their WHS duties and responsibilities in accordance with the document WHS Directive: WHS Roles and Responsibilities (up to and including

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