Administrative Professional

The primary objective of this role is to oversee and manage the overall administration and resources in order to maximize efficiency and productivity.

Key Responsibilities:

• Overall responsibility for administration and resource management activities across the business
• Create and implement best practice administration strategy, policies, processes and procedures to aid and improve business performance
• Greeting visitors, answering incoming phone calls and delivering excellent service to our customers, suppliers and contractors
• Manage business utilities such as electricity, phones, internet, etc and negotiate contracts for improved prices and terms of business
• Manage business facilities such as cleaners, electricians, IT, etc
• Manage office equipment and purchases
• Coordinate staff events and functions
• Manage all accounts administration (Bookkeeping)
• Implement efficient logistics schedule & freight cost reduction and processes to benefit the business needs
• Manage HR administration such as advertising roles, arranging interviews, preparing employment contracts, induction paperwork, performance reviews, performance improvement plans etc
• Process weekly payroll

Workplace Health & Safety:

• Promote and drive a Zero Harm culture
• Ensure adherence to WHS policies and procedures
• Consult with workers and Health and Safety representatives on WHS issues
• Ensure that workers are equipped with the information, instruction, training and supervision that they need to work safely
• Identify, assess if necessary and control hazards within their area of responsibility
• Encourage early reporting of incidents and forward information to RTW Coordinators immediately
• Assist with initiating an early return to work on suitable duties after a workplace injury
• Access sources of WHS information and systematically disseminate information to all workers
• Ensure that workers including volunteers and contractors are aware of, and abide by, all relevant health and safety procedures particularly those relating to the operation of plant and equipment
• Provide PPE as required and ensure workers are aware of correct usage and storage requirements
• Ensure all plant and equipment is properly maintained
• Maintain relevant knowledge of WHS issues
• Act as a role model by demonstrating safe work behaviours
• Leading company safety initiatives

Quality Requirements:

• Maintain the quality requirements in the processes and finished work outcomes
• Fill in all required QC/QA forms, e.g., NCR
• Participate in writing work procedures and work instructions
• Report any quality-related issues and concerns
• Participate in investigating quality issues and causes
• Ensure the QC/QA tasks are implemented when/where needed as per the work requirements
• Play an effective role in continuous improvement by making suggestions to improve work methods, processes and quality-related areas

Requirements:

• The ability to work well under deadlines
• Organisation and efficiency
• Leadership and interpersonal skills
• Problem solving skills
• Ability to work in a team
• Bookkeeping skills
• Ability to manage and motivate others
• Excellent computer skills

Qualifications and Experience:

• Minimum 3 years experience in a similar role
• Formal qualification in Accounting and/or Bookkeeping or equivalent
• Formal qualifications in business administration
• Experience in XERO ideal

Benefits:

• Full-time, Permanent position
• $60,000.00 - $70,000.00 per year salary
• 8 hour shift
• MOLENDINAR, QLD 4214: Reliably commute or planning to relocate before starting work (required)
• Australia (preferred)