Business Operations Manager Role

1 week ago

Mudgee, Australia beBeeOffice Full time $65,000 - $85,000

The ideal candidate for this role will possess strong office management skills, with experience in accounting and administration.

Key Responsibilities:
  • Financial Management
  • Cash flow monitoring and forecasting
  • Prepare and manage budgets, financial summaries, and job profitability reports
  • Liaise with external accountants for BAS statements, PAYG and any other annual accounts and tax queries

Procurement & Stock Control:

  • Order stock materials based on job requirements
  • Process and track special/custom orders for specific jobs
  • Monitor stock levels and coordinate with production for upcoming work
  • Reconcile supplier invoices against purchase orders and delivery dockets

Quoting & Take-Off Support:

  • Assist directors with quote preparation
  • Perform roof take-offs using tools like Roof Wizard
  • Gather and enter accurate information to ensure quotes reflect materials and labor needs
  • Maintain clear documentation of quote revisions and job variations

Customer Service & Communication:

  • Front-of-house duties: answering phones, greeting visitors, handling walk-ins
  • Manage the main company email inbox—respond, forward, and escalate as needed
  • Maintain professional and timely communication with clients and suppliers
  • Provide regular updates on job progress, deliveries, and scheduling

Delivery & Logistics Coordination:

  • Schedule and coordinate delivery of frames and trusses
  • Liaise with workshop staff, drivers, and clients to ensure timely dispatch and drop-off
  • Arrange transport logistics including truck or crane bookings when required

Project & Workflow Management:

  • Use Trello for job tracking and workflow management
  • Enter and maintain accurate job information, updates, deadlines, and checklists in Trello
  • Support internal communication between detailers, workshop, and installers

General Office Administration:

  • Keep accurate records and digital filing of all job documentation
  • Support directors with admin tasks, business compliance, and reporting
  • Assist with business development and implementation of systems and processes

Required Skills & Qualifications:

  • Strong experience in office management, accounts, and administration
  • Preferable knowledge of Xero, Trello, Microsoft Excel, and job management software
  • Accurate and analytical with a good eye for detail (especially in financials and quoting)
  • Excellent communication, time management, and multitasking skills
  • Ability to work both autonomously and collaboratively in a small team

Benefits:

  • This is a 12-month contract role with the opportunity to transition to an ongoing position for the right candidate.

Employment Type:

  • Full-time

Job Function:

  • Administrative

Industry:

  • Fabricated Metal Products

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