Exam Logistics Specialist

7 days ago

Perth, Western Australia beBeeLogistics Full time $55,000 - $90,000
Job Overview

The University of Sydney is seeking multiple Examination Logistics Officers to support the efficient running of examinations. As a key member of the Exams Office team, you will play a hands-on role in facilitating the logistics of centrally managed examinations.

  • You will be responsible for receiving and forwarding examination papers and associated materials in accordance with university procedures and security.
  • Monitoring exam supervisor sign on sheets and advising examinations office of issues is also an essential task.
  • You will set up examination venues, including paperwork and computer equipment, receiving, and checking computer systems to facilitate the efficient delivery of computer-based examinations on campus.
  • Ensuring that exam papers and supporting materials are secure at all times is a critical responsibility.
  • Assisting exam supervisors with transporting exam papers and/or materials is also required.
  • You will check, sort, collate and pack highly confidential and high volumes of exam papers with a high level of security and accuracy, within strict turn-around times and in compliance with University policies, rules, and guidelines.
  • Preparing and accurately distributing, collecting, and validating exam materials and venue boxes to venues within precinct is an important task.
  • Under the direction of the examination office and/or relevant team leader, you will support the activities of the portfolio to ensure compliance and service excellence to students and staff.
  • Completing reports for any incidents in accordance with University policy and procedure is also required.
About You
  • A strong background in providing excellent customer service, together with well-developed communications skills within a strong customer service focused environment is necessary.
  • Punctuality, reliability, calmness, and cheerfulness are essential qualities.
  • A high level of administrative skills with excellent attention to detail is also required.
  • Capability to maintain continuous mobility for long periods of time and carry documentation, including examination papers between venues is necessary.
  • Developed interpersonal skills, including the demonstrated ability to work both independently and as part of a team is essential.
  • Basic computer skills including MS Office Suite are necessary.
  • Ability to exercise sound judgement and initiative is required.
  • A valid driver's license is required for this role, as you will be driving a University vehicle.
  • Please note that undergraduate or postgraduate students (coursework-based students) are not eligible to apply for this role.
  • However, PhD students, research students or masters by research students are eligible to apply.

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