Administrative Support Professional

2 weeks ago

Adelaide Airport, Australia Adelaide Airport Full time
Job Description

We are seeking a dedicated and proactive individual to provide quality administrative support to the Airside Operations, Security and Resilience teams, and the broader Airport Operations business unit.

The role involves maintaining meeting schedules and diary commitments, ensuring timely dissemination of information, and coordinating and planning emergency exercises, events, and meetings. The successful candidate will ensure all Airport Operations regulated documentation, policies and procedures are maintained in line with company policy.

This includes document control and distribution to internal and external stakeholders. You will ensure all enquiries are dealt with promptly and effectively, with the ability to establish effective working relationships with all internal and external stakeholders.

Key Responsibilities
  • Manage the annual calendar of meetings, ensuring all relevant stakeholders are informed with advance notice
  • Provide administrative support at nominated meetings, preparing and distributing agendas and minutes within specified timeframes
  • Administer document control, administration and distribution
  • Provide administration and logistical support for emergency exercises at both Adelaide and Parafield Airports
  • Administer the approval process for vehicles to operate airside
  • Regularly report on Drug and Alcohol Management Plan (DAMP)
  • Administer the purchasing process for the Airside Operations, Security and Resilience teams
  • Coordinate travel arrangements and itineraries as required
Requirements

We are looking for a friendly and reliable professional with general office administration experience in a multi-task environment. A minimum of 5 years' experience in an administrative role within a fast-paced environment is essential.

Prior experience working within a regulated environment, particularly in the aviation industry and security and safety environment, would be highly advantageous.

You will have experience using database management systems and administrative systems. High-level computer skills with a sound knowledge of Microsoft programs are essential.

Benefits

This role offers the opportunity to work closely with members of our Airport Operations business unit, providing a dynamic and challenging work environment.

The ideal candidate will take on requests and tasks with a positive approach and can work autonomously with strong attention to detail.

They will be able to remain calm under pressure and possess strong verbal and written communication skills, with the ability to communicate effectively.

Estimated Salary: $80,000 - $110,000 per annum

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