Logistics & Procurement Specialist

1 day ago

Melbourne, Victoria, Australia beBeeProcurement Full time $75,000 - $85,000
Job Title: Procurement & Logistics CoordinatorDescription:

This is a key role within the organisation, responsible for overseeing day-to-day purchasing, inbound logistics and inventory management to ensure our R&D and pilot-line teams have the necessary materials, tools and services on time, in spec and documented.

Key Responsibilities:
  • Translate technical requirements into executable procurement actions and RFQs
  • Identify and evaluate suppliers for raw materials, chemicals, mechanical components, electrical/electronic parts and other items
  • Prepare purchase requisitions/POs in Xero, track approvals and maintain clean documentation
  • Review supplier T&Cs, coordinate legal review and support negotiation of price, lead time, MOQ and warranty/returns
Order Management & Logistics:
  • Place and track POs, manage ETAs and exceptions and provide weekly updates to stakeholders
  • Coordinate airfreight imports via DHL, manage customs clearance and prepare/import documentation as needed
  • Conduct goods-in checks for correctness, damage and documentation, action non-conformances with suppliers and release accepted goods to inventory
Inventory, Stores & Asset Management:
  • Establish and maintain inventory records for consumables, components and tools
  • Perform stocktakes and rolling cycle counts, restock consumables to prevent research/production downtime
  • Tag and register capital assets, coordinate calibration/servicing bookings with Engineering as required
  • Maintain safe storage for consumables, parts and tools
Supplier Management & Onboarding:
  • Run supplier onboarding against checklists (ABN/GST, bank details, contacts, quality credentials)
  • Maintain supplier master data, track delivery performance and quality to inform future sourcing
Finance, Reconciliation & Systems:
  • Three-way match PO, delivery and invoice, liaise with Finance on timely payments
  • Maintain clean digital records (quotes, POs, invoices, COAs, serials) in SharePoint/Teams
  • Contribute to selecting/refining a fit-for-purpose inventory management approach as we scale

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