Law Firm Administrator

7 days ago

Adelaide, South Australia beBeeAdministrative Full time $90,000 - $120,000
Job Description

We are seeking a diligent and organised professional to provide administrative support in a fast-paced law firm. The successful candidate will be responsible for managing day-to-day operations, ensuring the smooth delivery of services to Partners and their teams.

This role is crucial in maintaining the firm's high standards of service delivery and requires a strong attention to detail, excellent communication skills, and the ability to work independently.

About This Role
  • Assist legal professionals with administrative tasks and contribute to the success of the firm.
  • Manage major projects and legal matters, ensuring timely completion and accurate documentation.
  • Prepare correspondence, contracts, and legal documents, maintaining confidentiality and professionalism at all times.
  • Handle monthly billing using Aderant or similar systems, ensuring accuracy and efficiency.
  • Diary management, client liaison, and general office administration, providing exceptional support to the team.
Key Responsibilities
  • Provide comprehensive administrative support, including diary management and correspondence.
  • Manage billing processes efficiently using legal billing systems, ensuring seamless communication with clients.
  • Oversee file and document management, including photocopying, binding, and maintaining organisational systems.
  • Support legal teams with research, drafting documents, and liaising with clients as required.
  • Proactively handle client queries and ensure excellent communication, resolving issues promptly and professionally.
  • Coordinate marketing initiatives in collaboration with the Marketing team, promoting the firm's services and brand.
  • Assist multiple authors and contribute to the overall success of the team, fostering a collaborative and productive work environment.
Candidate Requirements
  • Strong skills in diary management, billing, and file/document management.
  • Legal sector experience is not mandatory but is advantageous, demonstrating knowledge of industry practices and procedures.
  • High level of grammar, spelling, attention to detail, and communication skills, ensuring accurate and effective communication.
  • Strong time management and organisational abilities, prioritising tasks and meeting deadlines.
  • Experience with Aderant and iManage (or similar systems) is highly desirable, showcasing proficiency in legal billing software.
Key Attributes for Success
  • Organised, detail-oriented, and proactive in workload management, delivering results under pressure.
  • Strong communication skills with a professional and confidential approach, building trust with clients and colleagues alike.
  • Adaptability to support different practice areas as needed, demonstrating flexibility and a willingness to learn.

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