Highly Skilled Administrative Coordinator
6 days ago
We are seeking an exceptional Executive Assistant to join our Investment Services team.
About the CompanyOur client is a renowned Australian Private Equity firm with over 30 years of investment and business growth expertise.
Recognized as one of Australia's most successful private equity firms, this organization is headquartered in the vibrant hub of Sydney's CBD.
The company has built a reputation for driving value in businesses across various industries and fostering a collaborative, high-performance culture among its employees.
About the RoleThis Executive Assistant (EA) position is a critical support role within the Investment Services team, providing comprehensive administrative and operational support to ensure seamless daily operations.
The successful candidate will excel in a fast-paced environment, possess a proactive approach, and have a strong ability to work autonomously.
This role requires a high level of professionalism, confidentiality, and problem-solving ability.
Key Responsibilities- Diary and Inbox Management: Efficiently manage multiple diaries and inboxes, prioritizing appointments and ensuring key meetings and deadlines are addressed promptly.
- Expense Management: Handle expense reporting and reconciliation with accuracy and timeliness, following firm-wide protocols.
- Meeting and Video Conference Coordination: Schedule and organize internal and external meetings, including booking meeting rooms, managing video conferencing technology, and distributing necessary materials in advance.
- Travel Arrangements: Plan and coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and itinerary preparation.
- Event Support: Assist in planning and organizing corporate events, both internal and external, ensuring every detail is covered for successful execution.
- Board Meeting Coordination: Collaborate with executive assistants across departments to schedule Board meetings, distribute Board packs, maintain minutes, and manage relevant documentation.
- Research Support: Conduct targeted research to support the deal team in making informed investment decisions.
- Document Preparation and Formatting: Edit, format, and ensure the accuracy of reports, presentations, and charts using Microsoft Office Suite, maintaining a high standard of professionalism.
- Support to the EA of the CEO: Assist with any additional administrative tasks as directed, ensuring seamless executive support across the leadership team.
- Experience: A minimum of 5 years in a similar PA/EA role, ideally within a professional services or corporate environment.
- Organizational Skills: Exceptional organizational and planning abilities, with a strong capacity to manage multiple priorities.
- Attention to Detail: A meticulous approach to tasks, ensuring accuracy in all aspects of work.
- Problem-Solving Ability: A proactive mindset with an ability to anticipate needs and resolve issues independently.
- Communication Skills: Outstanding written and verbal communication skills, with a polished, professional demeanor.
- Time Management: Excellent time management and multitasking abilities, with a proven record of managing tight deadlines.
- Technological Proficiency: Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
$125,000 + Super + Bonus per annum.
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