Administrative Support Specialist
16 hours ago
About the Role
We are seeking a highly skilled and versatile Administrative Support Specialist to join our team. As an integral part of our operations, you will play a key role in ensuring the smooth day-to-day functioning of our organization.
Your Key Responsibilities:
General Administration:
- Maintain office supplies, equipment, and documentation in order.
- Support in preparing reports, presentations, and documents as required.
- Schedule and coordinate meetings, appointments, and site visits when necessary.
Payroll Management:
- Oversee the entire payroll process, guaranteeing timely and accurate payments to employees and contractors.
- Ensure compliance with tax and regulatory requirements by maintaining accurate payroll records.
- Support in preparing payroll reports and collaborate with external accountants as needed.
Project Coordination:
- Assist with project documentation, including contracts, invoices, and purchase orders.
- Coordinate with contractors, suppliers, and clients to ensure seamless project execution.
- Maintain accurate project records, track progress, and update databases accordingly.
Financial Support:
- Manage basic bookkeeping tasks, including processing invoices, expense tracking, and reconciling accounts.
- Support in preparing financial reports and collaborate with external accountants.
Procurement & Inventory Management:
- Contribute to procurement processes by obtaining quotes, managing supplier relationships, and tracking orders.
- Maintain inventory of construction materials and office supplies, ensuring timely restocking.
Client & Supplier Liaison:
- Liaise with clients and suppliers to provide updates on project progress and address any queries.
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