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Legal Assistant/Secretary

2 months ago

Brisbane, Queensland, Australia Herbert Smith Freehills Full time

About Herbert Smith Freehills

We are a leading global law firm that advises many of the world's largest and most ambitious organisations. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, we are at the heart of the new global business landscape providing premium quality, full-service legal advice.

The Opportunity

We are currently seeking expressions of interest from experienced Legal Assistants and Secretaries who want to join our Brisbane team on a part-time basis, working two or three days per week.

The Team

Our legal support team provides the practical support our lawyers need to deliver the best possible service to our clients. The team provides high-quality support to partners and throughout our practice areas, playing a client-facing role as our assistants are typically in regular contact with our clients on behalf of lawyers.

Key Responsibilities

  • Planning for and delivering high-quality, accurate work while managing deadlines and competing priorities
  • Managing the billing process for your direct team, including clients with specific billing requirements
  • Assisting partners and lawyers with client and cost reporting requirements
  • Managing partners' internal and external appointments with appropriate meeting lead times, including travel and diary management
  • Assisting with meeting preparation and the coordination of post-meeting actions

Skills & Experience

We are seeking expressions of interest from candidates who demonstrate:

  • Experience in a legal secretary or legal administrative position is desirable
  • Sound knowledge of Microsoft Office (including Teams)
  • Impeccable attention to detail
  • Strong organisational and time management skills with the ability to think ahead
  • Ability to multi-task and prioritise competing demands from multiple stakeholders
  • Ability to respond to changing circumstances and work to meet deadlines
  • Good written and verbal communication skills

What We Offer

  • We recognise that the success of our business and our clients relies on the skills, knowledge, and ideas of all our people. We are dedicated to creating an exceptional experience for our clients and value empathy, simplicity, and commerciality.
  • We aim to support our people through their career and life milestones. We offer 26 weeks of paid parental leave, which includes superannuation on both paid and unpaid parental leave up to 52 weeks. Our policy applies to parents regardless of gender, subject to six months of continuous employment at HSF.
  • We strive to create a working environment based on mutual trust and respect, in which you can perform at your best while maintaining sustainable balance across your life.
  • We are committed to diversity and inclusion, and we encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+, and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities.