Branch Support Specialist

1 week ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000 - $80,000

Main Objective

The primary goal of this position is to provide comprehensive administrative and financial support for branch activities while maintaining strict adherence to established procedures. This role will contribute significantly to the achievement of maximum possible profits by ensuring seamless day-to-day operations.

  • This includes working closely with the State Commercial Manager to implement effective administrative and financial processes, ensuring timely completion of tasks and accurate record-keeping.
  • A high level of attention to detail and organizational skills are essential for success in this position.
  • The ideal candidate should possess prior experience in accounting and administration, along with moderate computer literacy skills, including proficiency in Microsoft programs and Outlook.

Key Responsibilities

Some key responsibilities include monitoring the financial performance of the branch, analyzing data, and providing management advice to contribute to budgeted profit targets.

  • To regularly review removal plans, ensure necessary accruals are in place, and insurance products, as well as GST on export jobs, are invoiced according to company procedures.
  • To ensure all month-end requirements are completed according to the Corporate Finance timetable and Commercial Manager's guidelines.
  • Process credit adjustment notes according to company policy requirements.
  • When required, process all invoicing of removal plans in a timely manner, adhering to Finance and company requirements.
  • Process all creditor invoices relating to the Branch in a timely manner, ensuring that all invoices are authorized in accordance with Company policy and creditor batches are produced with correct GL and creditor code allocation.
  • Ensure all PO books are held securely and orders are raised and authorized according to Company policy requirements.
  • Process all Owner Driver payments according to the Branch timetable, ensuring all supporting documents are properly authorized and deductions are correctly made.
  • Ensure the cash handling process in the branch is followed according to Company policy and finance requirements.
  • Ensure all credit card payment details are securely kept and summary details are forwarded to Corporate Finance according to Company procedures.
  • In the event of a default Storage client, liaise with A/c receivable and Storage Coordinators to affect our Contractual Lien's Act requirements.
  • Manage the petty cash float of the Branch.
  • Manage the Manual cheque system in the branch, ensuring all cheques are with supporting tax invoices and GST and costs are coded correctly and forwarded to Corporate Finance.
  • Verify and protect the company assets, working closely with Senior Management and the Operations Manager.
  • Maintain local supplier lists and liaison with Corporate Finance on new Authorized signatory lists and new creditor maintenance inputs.
  • Handle workers' compensation claims promptly and efficiently, conducting monthly/quarterly reconciliations.
  • Set up employees on relevant timekeeping and payroll systems, reviewing weekly wages for accuracy.
  • Perform other tasks as directed by the State Commercial Managers.
  • Produce weekly and other management reports in a timely manner.
  • Ensure all internal QA audits are completed, maintaining SSI logs in order.
  • Action any Finance and Admin audit reports when necessary and assist External auditors.

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