Global Operations Coordinator

2 weeks ago

Alexandra Hills, Queensland, Australia Hatch Full time

Overview

Hatch is a global consulting company that combines business, technology and operational services to provide practical solutions for the mining, energy and infrastructure sectors. Our mission is to make a positive difference in the industries we serve.

About the Role

We are currently seeking an experienced Executive Assistant to join our Brisbane office. As an Executive Assistant, you will provide high-level administrative support to senior executives and contribute to the success of our business. This role requires a self-motivated individual with excellent organisational skills, attention to detail, and the ability to work autonomously and as part of a team.

Duties and Responsibilities

  • Provide executive support to senior executives, including managing complex schedules, diary management, coordination and booking travel
  • Manage agendas, schedules and travel for management
  • Act as a central-point of contact for Management and Staff and develop strong relationships with all levels within the organization, maintaining strictest confidentiality at all times
  • Assist with coordination of Senior Executive and Board Member visits to Brisbane from our Headquarters in Canada
  • Reconcile expense claims, credit card statements, purchase orders and accounts payable for the Regional Managing Director and regional leadership team
  • Plan and coordinate Client and Staff functions in a highly organised fashion, within assigned timeframes and budgets, as required
  • Compile monthly reports through engagement with others and prepare these for Board quality submissions
  • Liaise and assist other EAs in the region, as required, to ensure even workload distribution
  • From time to time, assist project teams with project services duties

Requirements and Qualifications

  • Previous Executive Assistant experience
  • Exceptional organisational skills in managing complex schedules, diary management, coordination and booking travel
  • Advanced knowledge of Microsoft Office Package and typing skills
  • Previous experience working in an engineering or construction firm and/or global consulting company will be advantageous
  • Unrestricted working rights in Australia (permanent residency or citizenship)

Benefits

  • Salary: AU$80,000 - AU$100,000 per annum (dependent on experience)
  • Employee benefits include Salary Continuance Insurance, Paid Parental Leave Policy, Floating Public Holidays and Discretionary Additional Compensation Plan
  • Long term career development opportunities
  • Work-life balance supported by flexible working arrangements

Why Join Hatch?

Hatch is a dynamic and inclusive workplace that offers a range of benefits and opportunities for growth and development. We are committed to fostering a diverse and inclusive workplace culture that values the contributions of all employees.

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