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Operations Coordinator

4 weeks ago

City Of Kwinana, Australia ClearCompany Full time
Be the Key Link Between People, Projects, and Performance

Parabellum International is on the lookout for an experienced and detail-driven Operations Coordinator to support multiple high-impact projects across WA. In this vital role, you'll be the go-to person ensuring everything runs like clockwork—from team coordination to compliance and operational support.

Why Parabellum International?

At Parabellum, we lead the way in delivering critical emergency services in some of the most challenging environments. As a trusted provider of emergency medical response and support, we offer the chance to be part of life-saving missions—working alongside a passionate and professional team driven by excellence.

About the Role:

As Operations Coordinator, you'll be at the heart of project support—working across departments including HR, Finance, HSE, and site teams to keep people and processes aligned and efficient. Strong organisational skills, attention to detail, and the ability to juggle competing priorities will be key to your success.

Key Responsibilities:

1. Project Coordination
Coordinate all aspects of assigned projects from start to finish. Ensure full compliance and workforce coverage across sites. Oversee equipment supply and logistics in line with project requirements and contractual obligations.
2. Workforce Planning & Rostering
Monitor resource availability and adjust rosters for leave, shift changes, or site priorities. Manage ongoing and shutdown rosters in line with project schedules.
3. Personnel & Stakeholder Engagement
Maintain strong communication with internal stakeholders, site teams, and clients. Support performance monitoring, training, PPE, and leave scheduling/coverage.
4. Systems & Compliance
Use mobilisation and project coordination systems to track qualifications and workforce data. Ensure site/client requirements are met and escalate issues where required.
5. Timesheets & Payroll
Review & process timesheets timely and accurately. Provide reporting and keep records up to date.
6. Process Improvement
Identify operational inefficiencies and propose system improvements. Action feedback from site teams and support implementation of system improvements.

Day-to-Day Duties:

1. Roster management and scheduling coordination, ensuring adequate workforce coverage across all sites.
2. Maintain documentation, site-readiness checklists, and project schedules.
3. Track qualifications, certifications, and site access requirements for compliance.
4. Support site teams and attend site visits as needed.

Additional Duties:

1. Maintain awareness of mobilisation processes and support where required.
2. Assist with broader operational tasks to ensure seamless service delivery.
3. Collaborate with other departments to support broader service needs.

What We're Looking For:

- 3+ years' experience in workforce mobilisation or project coordination.
- Great organisational skills and attention to detail.
- Solutions-focused with excellent problem-solving abilities.
- Confident communicator and team collaborator.
- High level of proficiency in Microsoft Office.

Ready to make an impact in a purpose-driven organisation? Apply now to join the team keeping operations running strong at Parabellum International.

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