Executive Assistant to the CEO

Location: Victoria Park, Western Australia

Job Category: Administration and Office,Executive & Strategic Management

EverAbility Group has a long and proud history of providing services for people with disability across Western Australia and Tasmania. Together, our team of nearly 200 staff and over 500 volunteers support our growing group of diverse services.

Our services at EverAbility Group include:

VisAbility- our specialised service supporting people with low or no vision.

Guide Dogs WA and Guide Dogs Tasmania– our iconic service raising and training life changing assistance dogs.

Kites Children’s Therapy– our early intervention support, advice and solutions service transforming the lives of children and their families living with disability or developmental challenges.

Job Description

Are you a highly organised, proactive, and detail-oriented professional seeking a dynamic role supporting executive leadership? As the Executive Assistant, you will work closely with our Chief Executive Officer (CEO) to manage their workload, prioritise tasks, and ensure the smooth operation of daily activities.

You’ll provide high-level administrative, governance, and compliance support, and liaise with internal and external stakeholders across all levels.

Key responsibilities include, but are not limited to:

- Managing the CEO’s calendar and coordinating meetings with internal and external stakeholders.
- Monitoring emails and facilitating communication, ensuring a smooth flow of information with internal and external partners and providers.
- Drafting, preparing and formatting reports, presentations, speeches, communications and other documentation for the CEO.
- Assisting in preparing for and coordinating Executive and internal meetings: preparing and circulating agendas, taking minutes, tracking actions and organising logistics (e.g., catering, venues).
- Coordinating travel arrangements for the CEO and Executive Team.
- Greeting visitors and liaising with internal teams.
- Coordinating internal staff events, as required.
- Providing operational, governance and administrative support to the CEO and Executive Team.
- Other duties as reasonably required.

Essential Skills and Attributes

- Proven experience as an Executive Assistant to a CEO or executive leader.
- Exceptional organisational and time management skills, with the ability to work autonomously and manage competing priorities.
- Discretion in handling confidential and sensitive matters.
- Strong interpersonal and relationship-building skills.
- Excellent written and verbal communication, with high grammatical accuracy.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Experience in event/function planning.
- High attention to detail, strong problem-solving ability, and a proactive mindset.
- Ability to streamline and maintain effective administrative systems.
- Flexibility to attend meetings and events outside of regular business hours.
- Experience as an Executive Assistant in the aged care or NDIS sector.
- Familiarity with governance, board reporting, and compliance.
- Understanding of the disability services environment.
- Experience with CRM or database systems.

Required Compliance Documents

- National Police Clearance.
- NDIS Worker Screening Check
- Working with Vulnerable People (NDIS endorsed).
- Valid Driver's Licence

Desired Skills and Experience

Benefits

In return, you will receive:

- Up to 3 days additional paid leave during the year-end holiday season.
- Salary packaging, an opportunity to increase your take-home pay
- Option to purchase additional leave
- 17.5% annual leave loading, where applicable
- Free parking and easy public transport access
- Ongoing professional development and training
- Access to our free on-site gym facilities.
- A culture that values flexibility and supports work–life balance
- Access to the Employee Assistance Program

Ready to make a difference? Click Apply and let’s chat about what life at EverAbility could look like for you.

Applications close at 4:00 PM on Friday, 3 October 2025. Please note: interviews may begin before the closing date and the advertisement may close early — we encourage you to apply as soon as possible.

We encourage people with disability and of Aboriginal and Torres Strait Islander background to apply. Everyone is welcome, as we are an inclusive and diverse workplace.

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