Accounts Receivable Coordinator

New Dawn Enterprises / 37 Nepean Street, Sydney

Details

Deadline to apply:

April 18, 2025 / 4:00 pm

Human Resources (hr@newdawn.ca)

Schedule:

Permanent, Full-Time/Part-Time

Compensation:

$50,000-$56,500 annually

Number of openings:

1

The Accounts Receivable (AR) Coordinator is responsible for overseeing all aspects of accounting receivable activities, ensuring timely and accurate invoicing, collections, and posting of transactions. The AR Coordinator works in close collaboration with the Accounts Payable (AP) Coordinator to ensure smooth financial operations across multiple functions. The AR Coordinator is also responsible for accounting tasks including journal entries, intercompany transactions, allocations, and adjustments.

Duties & Responsibilities

Accounts Receivable Management:

- Ensure compliance with company policies, accounting standards, and regulatory requirements
- Work with departments across the organization to create and/or issue invoices for goods, programs and/or services rendered, ensuring accuracy in billing amounts and compliance with contractual terms
- Monitor outstanding balances and overdue accounts, facilitating timely payment of monies owed
- Receive, process and post payments made to the respective account through various payment methods ensuring that payments align with invoices
- Prepare and distribute statements and/or receipts as required
- Prepare bank deposits from payments received

Accounting & Recording:

- Prepare and post revenue and sales journal entries in accounting software, including intercompany entries and adjustments for funded programs
- Reconcile and post POS entries for entities that use POS systems
- Ensure that all financial records related to accounts receivable are accurately maintained and easily accessible
- Prepare accounts receivable reports such as aging summaries and cash flow forecasts as required
- Perform regular reconciliations and/or audits of accounts to ensure accuracy and resolve discrepancies
- Prepare documentation for audits, providing required support as needed

Communication:

- Work closely with the Accounts Payable Coordinator and colleagues to ensure efficient operations and resolve discrepancies
- Address customer inquiries regarding invoices, payments, and account balances, providing exceptional customer service

Other Duties & Responsibilities:

- Participate in internal team meetings as required
- Look for potential improvements and help implement solutions
- Maintain quality, safety, and confidentiality of employees, clients, and volunteers
- Maintain professionalism and sensitivity to portray New Dawn positively
- Update job knowledge by participating in educational opportunities and professional networks
- Respond to the needs of others with effective communication and mutual respect
- Promote the mission and values of New Dawn
- Other duties as assigned

Qualifications

- Post-secondary diploma or degree in Accounting, Finance, Business Administration, or a related field
- Minimum two (2) years' experience in an accounts receivable or general accounting role
- Knowledge of full-cycle accounting and related financial processes
- Proficiency with accounting software (i.e. Sage, QuickBooks, SAP, etc.)
- Proficiency with Microsoft Excel, beyond basic knowledge
- Compassion, empathy, diplomacy, and problem solving
- Experience working with and advocating for vulnerable populations
- Ability to work independently and as part of a team
- Exceptional attention to detail and verbal and written communication skills
- Ability to work effectively with others toward shared goals
- Highly organized and able to work well under pressure
- Proficiency with Microsoft suite of programs
- High level of integrity, confidentiality, and accountability
- Understands servant leadership and community-centricity

Work Conditions

- Travel may be required
- Manual dexterity required to use desktop computer and peripherals
- Overtime may be required; working evenings/weekends as needed
- Environment can be busy and/or noisy at times

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