Personal Assistant

We’re all about transforming lives by finding solutions to complex challenges. From the epic, to the intimate, everything we do improves life for someone, somewhere. It gives our business momentum and means we approach things a little differently. While our competitors talk about what they do, we focus on why we do it. We transform communities to make them easier to move around, more connected and better to live in.

Are you up for the challenge?

About the Role

Due to an internal promotion this Personal Assistant role has become available. This position plays a key role in the success of John Holland’s Rail & Transport business unit, supporting multiple members of the Senior Leadership Team, assisting with all aspects of day‑to‑day activities including diary management, client communication, project events and activities and preparation of project reports, amongst other duties.

Responsibilities

- Manage the day‑to‑day activities of the General Managers and provide ad hoc support to their teams

- Manage financial records such as expenses, invoices, and purchaser requisitions

- Oversee and coordinate Management diaries, which will include scheduling and calendar planning

- Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders

- Provide Administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers

- Monitor and respond to communications on behalf of the General Manager

- Coordinate travel (including international) and accommodation arrangements

- Communication with client representatives, external vendors, subcontractors, and community stakeholders as needed

Qualifications

- Able to thrive in a dynamic and busy environment

- A highly organised individual who can prioritise multiple conflicting deliverables

- An excellent people person with well‑developed communication skills

- Able to treat sensitive information with a high level of confidentiality

As part of the team, you help us deliver on our promise to transform lives. Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long‑term success. We want you to be with us for the long‑term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you when you join John Holland?

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee. We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry‑leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer:

- Competitive remuneration with salary continuance, and salary sacrifice packaging options available.

- Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.

- Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

- Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.

Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.

Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi‑hours, flexi‑parenting, flexi‑leave, flexi‑shifts, flexi‑work, we’re committed to helping our people work flexibly.

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