Operations Coordinator

Operations Coordinator, Australian Volunteers International

- Fixed term contract, Full-time role based in AVI Head Office in Fitzroy

- Competitive Total Remuneration Package. Additional salary packaging benefits may be available.

- Flexible Working Arrangements

Company overview

AVI supports the implementation of the Australian Volunteers Program on behalf of the Australian Government. The Australian Volunteers Program enables skilled Australian volunteers to support partner organisations in 26 countries across the Pacific, Asia and Africa to progress their development objectives.

Role overview

We’re looking for a proactive and organised Operations Coordinator to support the Australian Volunteers Program. In this dynamic role, you will be the primary contact for procurement and provide high-level support across our program-wide operations. This role will be instrumental in ensuring compliance with contractual obligations, streamlining procurement processes, and supporting effective delivery of key organisational initiatives.

This is a fantastic opportunity to be part of a purpose-driven team and contribute to a program that makes a real difference globally.

Position Requirements

This role will suit someone with:

- Demonstrated expertise in procurement management, including developing and implementing procurement processes, ensuring adherence to Commonwealth Procurement Guidelines and DFAT compliance requirements.

- Proven high level organisational, project coordination and time management skills.

- Demonstrated experience in program administration and coordination with a focus on delivering business improvement projects, compliance management and supporting government-funded programs such as DFAT-funded initiatives.

- High proficiency in Microsoft Office Suite and Customer Relationship Management (CRM) software (e.g. Salesforce), along with strong technical skills in data management and reporting tools.

- Excellent interpersonal skills, with a proven ability to engage with diverse stakeholders at all levels of the organization, including senior management, clients, contractors, and international partners.

- Strong written communication skills, with experience in drafting reports, briefings, proposals and executive summaries that meet high professional standards.

- Understanding or previous experience of child protection, PSEAH or fraud incident management.

- A demonstrated commitment to preventing sexual exploitation, abuse and harassment (PSEAH), child protection and privacy principles, with the ability to apply these principles across program operations and stakeholder interactions.

- Relevant post-secondary qualifications in business administration, international development, or related fields, with a solid understanding of procurement management and coordination

In return, you will:

- Join a long-standing not-for-profit organisation with a rich history and a team of passionate individuals

- Have the best of both worlds with our inner-city office in the heart of Fitzroy, Melbourne, and flexible work arrangements for remote work

- Be offered a competitive remuneration package under progressive working conditions. In addition, you may access generous salary packaging of up to $15,900/year and $2,650 for meal/entertainment expenses.

Application Procedure:

- For a full outline of the position and applicant requirements please see the Position Description on the AVI website at https://www.avi.org.au/careers-at-avi/ and submit a cover letter and a current resume

AVI is committed to child protection and safeguarding the welfare of children, young people, and vulnerable adults in the delivery of all our work. We are committed to the Prevention of Sexual Abuse and Harassment (PSEAH), and fraud prevention. We have robust screening procedures for all staff. This screening includes criminal record checks and referee checks prior to commencement and throughout employment.

AVI is an Equal Opportunity Employer. AVI actively encourages Aboriginal and Torres Strait Islander people, people from Culturally and Linguistically Diverse backgrounds, LGBTIQA+ people, people with disability and others who have diverse experiences of our world to apply for this opportunity. AVI will provide reasonable workplace adjustments for applicants with disability.

Your privacy is important to AVI. It is the policy of AVI to respect the confidentiality of information and privacy of individuals. Personal information provided by you as part of your application (whether oral, electronic, or written) will be collected and processed for the purpose of evaluating your application for employment. In order to carry out this purpose, your information may be disclosed to appropriate persons in our offices. Any information we hold will be governed by the most current version of the AVI Privacy Policy which is available upon request.

Role Type

Company Overview

AVI is made up of over 150 passionate professionals globally, with offices in 23 countries, supporting people-to-people led development outcomes right around the world.

The National Indigenous Times acknowledges and pays respect to past and present Traditional Custodians and Elders of this nation. We recognise Aboriginal Community's continuing connection to their lands, waters and stories and acknowledge that sovereignty has never been ceded.

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