Only 24h Left: PRACTICE ASSISTANT – SYDNEY

We are seeking an enthusiastic Practice Assistant to join our Dispute Resolution & Insolvency team. This role requires you to provide legal support in a timely and professional manner.

The Sydney office opened in 2019 and it continues to grow. All principals in our Sydney office hail from national and international law firms and have come together to form a friendly, inclusive and culture-led environment, founded on teamwork, drive, respect and commitment to client service.

Cornwalls reserves the right to reasonably amend this position description as the role and firm evolves, to reflect the job being performed, and the right to make reasonable requests to undertake additional duties that may be required to be performed beyond which is outlined within this document.

Legal Support

- Diary Management – maintaining diaries and assisting with management and scheduling of appointments as appropriate
- Hard copy and electronic filing is done on a regular basis (at least daily)
- Assisting with photocopying and scanning of correspondence and documents
- Dispatching couriers or other forms of delivery
- Maintain sound understanding of the firm's accounting processes
- Completing monthly reconciliation of credit card expenses
- Complying with all firm policies and procedures
- Request files from archives
- Liaise with external suppliers
- Acting as a link between fee earner/s and clients/referrers by proactively and professionally managing client enquiries or requests
- Co-ordinating and arranging meetings and booking meeting rooms prior to meetings
- Capturing and maintaining accurately in LawMaster, all information that comes to hand relating to client or individual business contacts (e.g. change of address, role, personal information etc.)
- Acting as an important conduit between fee earner/s and clients including arranging meetings, passing on messages, proactively responding to requests and keeping people informed

Time Management

- Attending work on time
- Ability to prioritise tasks to meet set deadlines
- Keeping personal calls, activities and use of the internet to official break times (except in cases of emergency)

Legal Documentation

- Preparation of all relevant documentation (including Court documents if applicable) correspondence and reports, as directed by fee earner/s from hand amendments/instructions or dictation
- Amending contracts/agreements (mark-up/track changes) if applicable
- Obtaining relevant searches as requested

Filing and Records Management

- Setting up new files
- Organising and maintaining files and Court documents, if applicable, in an orderly and competent manner
- Maintaining accurate and complete accounting records on files, including all bills and disbursements such as external invoices, barristers' fees etc
- Closing files
- Assisting in the preparation of bills within required timeframes including printing matter balance reports and/or timekeeper WIP reports, preparing draft bills and completing bill cover sheets (if applicable)
- Ensuring all LawMaster billing information is always correct and up to date
- Ensuring disbursements are allocated to the correct matter
- Generate reports as required

Key Selection Criteria

Qualifications and Skills

- Relevant experience in a similar role minimum 5 years
- Experience working within the professional services industry
- Knowledge of LawMaster or similar accounting package
- Proficient in spelling, punctuation and grammar
- Strong attention to detail
- Competent at Microsoft Office Suite – Word, Outlook, Excel and PowerPoint

Key Working Relationships

Cornwalls staff, clients and external providers

Health & Safety

All employees have a responsibility to behave in a manner, which ensures that their actions, do not adversely affect the health and safety of themselves, colleagues, contractors, client representatives or members of the public.

In doing so, employees must:

- Meet all employee responsibilities as outlined in the Health & Safety Policy and related processes
- Participate in training and safety initiatives implemented by the company
- Comply with all safety directives and instructions
- Immediately report any incident or potential hazard to your manager (and client representative when on client premises)
- Correctly utilise safety related equipment that has been supplied
- Co-operate with respect to any action taken by the company to comply with a requirement imposed by relevant legislation

Personal Abilities

- Outstanding organisational skills including planning and time management
- Excellent interpersonal skills including active listening, verbal and written communication
- Pleasant (friendly nature)
- Obliging
- Ability to meet deadlines
- Ability to prioritise
- Good attention to detail and accuracy
- Strong commitment to confidentiality
- Committed, positive attitude
- Punctual and reliable
- Customer-service orientation
- Ability to remain poised under pressure
- Ability to engage and communicate with all employees in a professional and positive manner at all times
- Strong commitment to and understanding of the firm values
- Professional appearance

Commensurate with experience.

How to apply

To apply for this position, please submit your cover letter and CV to k.gillham@cornwallsnsw.com.au. For more information or a strictly confidential discussion, please contact Kylie Gillham on +61 2 9216 5604. For more information about Cornwalls, please visit see our 'About Us' page.

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