Senior Clinical Trials Coordinator

💼 Hunter New England Local Health District

📅 REQ612420 Requisition #

Employment Type:TemporaryPart Time until Jan 2027

Position Classification:Health Manager Level 1

Remuneration:$84,436 – $11,2331 + 12% Super + Salary Packaging

Hours Per Week:16

Requisition ID:REQ612420

Location: John Hunter Hospital

Applications Close: Wednesday the 26th of November

Be part of world-leading Multiple Sclerosis research in the Hunter

The Multiple Sclerosis (MS) team at John Hunter Hospital is a dynamic group of multidisciplinary professionals dedicated to supporting people with neuro‑immunological diseases. Led by Professor Jeannette Lechner‑Scott, the team operates across John Hunter Hospital and the Hunter Medical Research Institute (HMRI), delivering excellence in both clinical care and cutting‑edge research.

Our Clinical Trials Group is currently involved in several Phase 2 to 4 international pharmaceutical trials and national collaborative research projects supported by MRFF and industry funding.

About the Role

We are seeking a motivated and experienced Senior Clinical Trials Coordinator to join our dedicated team. This part‑time position (16 hours per week – with option to add some additional hours) plays an integral role in delivering high‑quality clinical trial services to patients and research partners.

You’ll be responsible for coordinating patient visits and ensuring the conduct of trials aligns with Good Clinical Practice (ICH GCP) standards.

Key responsibilities include:

Study assessments (feasibilities, contract and budget negotiations)

Study start‑up including ethics, governance, contracts, and CTMS setup

Participant recruitment, visit coordination, and data management

Specimen management and liaison with monitors, sponsors, and investigators

Supporting other trial coordinators and assisting with general research activities

Providing mentorship and contributing to workflow and compliance improvements

You’ll receive comprehensive support from a team of senior coordinators and researchers, with access to on‑the‑job and online training, as well as professional development opportunities – including attendance at domestic conferences (subject to funding).

About You

You’re an organised and detail‑oriented professional who thrives in a collaborative, research‑focused environment.

You’ll bring:

- Demonstrated clinical trials experience

- Strong understanding of GCP and research ethics

- Excellent communication and interpersonal skills

- Sound organisational, analytical, and problem‑solving ability

- Confidence working across multiple projects and stakeholders

- Clear and professional communication

- Ability to work collaboratively in a team

- Proactiveness and initiative within the role

What we Offer

Monthly Allocated Day Off (ADO) for full‑time employees.

4 weeks annual leave (pro‑rata for part‑time).

Paid parental leave (for eligible employees).

Employee Assistance Program (EAP) for staff and their families.

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Salary Packaging is beneficial to most Hunter New England Health employees and may increase your take‑home pay Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS at nswhealth@salarypackagingplus.com.au or 1300 40 25 23.

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process, please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier‑free application process.

An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.

To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full‑time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.

Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Vicki Maltby on Vicki.Maltby@health.nsw.gov.au
Applications Close:

- Demonstrated leadership experience and the ability to improve team coordination, productivity and compliance

- Demonstrated understanding of the evolving clinical trials landscape, the impact this has on strategic and operational aspects of trials, and the ability to implement useful processes and procedures in response to the evolving requirements.

- Demonstrated experience in establishing and executing clinical trials to the highest ethical and scientific standards.

- Demonstrated experience in budget and contract review, and negotiation and for ensuring targets are met.

- Demonstrated ability to manage competing priorities in a fast‑paced team environment.

- Demonstrated ability to analyse complex and diverse problems and apply a range of options to develop solutions.

- Demonstrated understanding of Good Clinical Practice, regulatory, ethical, privacy and other relevant guidelines.

- Proficient and responsive computer literacy ability. An understanding of, or willingness and ability to learn, NSW Health and HNE Health applications and systems is desirable.

NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.

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