Administration Officer, Student Wellbeing

Administration Officer, Student Wellbeing
Fremantle campus
Part time opportunity, (0.8) Continuing

- Join the University supporting its students and staff to achieve their career goals.

- Supportive and positive work environment.
- $71,664(level 4) + 14.25% superannuation (pro-rata)

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office

The Student Wellbeing Office operates alongside Student Success, Student Life, Student Administration, Libraries, and the broader Student Life and Wellbeing teams.

About the role

The Administration Officer reports to the National Manager Student Wellbeing and is required to work in collaboration with academic and professional colleagues to provide effective and efficient front line administrative support for all areas of Student Wellbeing.

Key Responsibilities

- Provide administrative support to services such as Counselling, Access and Inclusion, Respect@ND, Student Grievances, and the Student Hardship Assistance Fund.
- Act as the first point of contact for students and staff, helping with enquiries and making referrals to the right support services.
- Schedule appointments, coordinate meetings and events, take minutes, and manage emails and other correspondence.
- Maintain and update office records, databases, and registers.
- Support students by promptly triaging enquiries and ensuring they are referred to appropriate services.
- Assist with updating policies, procedures, forms, and help with projects and events as needed.
- Provide administrative support to the national Student Wellbeing team.
- Communicate clearly with internal and external stakeholders and follow university policies.

Qualifications, skills & experience

- Completion of a diploma level qualification, or an equivalent combination of relevant experience and/or education/training.
- Demonstrated administrative experience, preferably in tertiary or other education sectors.
- Mental Health first aid trained, or equivalent, with the ability to work alongside clinicians to support students in distress.
- Developed interpersonal and communication skills (written and verbal) including the ability to work productively and cooperatively within a multidisciplinary team and with a broad range of internal and external stakeholders.
- Assist in delivering high quality documentation with excellent accuracy and attention to detail.
- Capacity to coordinate office administration systems and competency in various software packages including the Microsoft Office Suite to contribute to the effective operation of team objectives.
- Supportive of the Objects of Notre Dame as a Catholic University.

Benefits

- Generous training and development opportunities.
- Multiple public transport options on your door stop.
- Discounted study at the University.

How to apply

Please apply online with a resume and cover letter outlining your suitability for

Applications closing date:29 August 2025

For further information on how to apply, please visit:How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role toMarcia Rodrigues,

Marcia.Rodrigues@nd.edu.au

Unsolicited contact from recruitment agencies will not be entertained.

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