Apply Now: Administration Assistant

3 weeks ago

Ballarat, Australia ClearCompany Full time

- Based in Portland
- Casual Position
- Opportunity to Join an Industry Leader

UGL is delivering complex and exciting engineering projects that shape the future of Australia’s infrastructure. We foster a collaborative environment where ideas are valued, and people are empowered to grow.

We are currently seeking an Administration Assistant to join our team in Portland, supporting our project execution and technical teams on-site. You’ll work closely with the site leadership team and subcontractors to ensure smooth administrative processes and compliance with project requirements.

Key Responsibilities

- Provide high-level administrative support to the site leadership and project teams
- Coordinate travel and accommodation for project personnel
- Manage site documentation, including timesheets, purchase orders, and safety records
- Assist with onboarding and mobilisation of new site staff
- Maintain registers for equipment, training, and compliance
- Support reporting and data entry for project tracking and performance
- Liaise with internal departments and external vendors to ensure timely delivery of services and materials
- Contribute to a positive and safety-focused site culture

About You

- Proven experience in a site or project-based administrative role, ideally within engineering, heavy industrial, rail or construction environments
- Strong organisational and multitasking skills in a fast-paced environment
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a multidisciplinary team
- A proactive approach to problem-solving and continuous improvement

What makes you right for UGL

Ability to provide a safe, supportive and positive workplace

Empower a united and collaborative culture

Deliver technical excellence and create efficient, innovative solutions

Build an enviable reputation and the trust of employees, clients and other stakeholders

Genuine concern for safety

About Us

UGL is a well‑known and respected provider of end‑to‑end engineering, construction and maintenance services within rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue‑chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

At UGL, we value diversity – in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen.

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