Aviation Capital Delivery Program Administrator

Support the Aviation Program Management team on the delivery of Capital Projects

Support the Aviation Program Management team on the delivery of Capital Projects

We currently have an exciting new opportunity for a motivated and organised Aviation Capital Delivery Program Administrator to join our Aviation team.

Reporting to the Program Administration Supervisor, the role is to support the Program Management team and delivery of capital projects across all Aviation Capital Works. The role is key to ensuring the administration of capital projects are supported meeting the requirements of our internal policies and procedures, as well as coordinated with our Program Directors and Program Managers. The role will require a suitably experienced and qualified individual who has good organisational skills. The Program Administrator will work collaboratively across both internal and external capital project teams providing support and assistance through the execution of project administration tasks.

Explore how we are thinking big with exciting projects like the Third Runway, state-of-the-art terminals, and thriving business park developments. You can also learn more about life at Melbourne Airport – our culture, values, and what makes us unique at https://www.melbourneairport.com.au/corporate/our-culture-and-values. Join us in shaping the future of aviation as we propel Melbourne Airport towards becoming Australia's favourite Airport destination.

Key responsibilities:

The role's duties and accountabilities include supporting key program/project administration tasks, but are not limited to:

- Being a key point of contact for capital project and program administration
- Support the program/ project team in key tasks including
- Managing Purchase order and Invoice approval process on a monthly basis including ensuring PO’s are in place to support invoice payment and supporting PO approval and PO variation approval
- Manage execution process for project contract documentation
- Support project teams with the collation and submission of project gate documentation
- Support the Program Directors and Program Managers with contract administration including the execution process for project contract documentation
- Coordinate project/ program and aviation project team meetings and activities; and,
- Assist in the coordination and management of the Airside Access Escort and Security Guard booking process

The successful candidate will have:

- Strong administration skills including supporting preparation of reports and presentations
- Ability to implement and follow key project process including use of internal supporting IT systems
- Strong prioritization and time management skills
- Ability to manage, prioritise and coordinate multiple tasks across multiple projects concurrently
- Work successfully with both internal and external stakeholders
- High motivation and proven experience to support project outcomes
- Well-developed communication skills, both written and verbal and able to communicate at all levels of organisations.

We understand that not everyone will feel they meet all of these 100%. However, if you feel you have the attitude and aptitude to grow within our team, we invite you to apply and have a conversation with us about this position.

About the Company:

Melbourne Airport (Australia Pacific Airports Corporation) is proud to be one of Australia's premier transport hubs and Victoria's gateway to the world, connecting us to the global marketplace. We are committed to creating connections that matter and enhancing the traveller experience across every aspect of our organisation to deliver our vision of becoming Australia's favourite Airport destination. Currently, in an exciting phase of change, we are delivering rewarding career opportunities, making Melbourne Airport a dynamic and fast-paced place to work for our people.

APAC is a majority Australian-owned private company that also operates Launceston Airport, the tourism gateway to Tasmania and an industry multi-award-winning airport.

Culture and Values:

By joining the team at Melbourne Airport, you will work within a friendly, high-performance culture with a focus on our people and their development.

Our vision is to become Australia's favourite Airport destination and our people are paramount to achieving this success. We provide a supportive environment, with values that encourage all of our employees to Be You, Think Big, Own it and Work Together.

Benefits:

- Free access to Higher State, our state-of-the-art Fitness Club & Wellness Hub at Novotel & ibis Styles Airport hotel.
- Airport car parking 24 hours/365 days a year for both business and personal use
- Hybrid flexible working arrangements
- Airport Holiday, an additional day of leave
- Wellness Day, a further additional day of leave
- Discounted onsite childcare at Creative Garden Early Learning
- Mental health and well-being initiatives, including Employee Assistance Program (EAP)
- Long-term career and professional development opportunities
- Active social culture and participation in a range of social impact days and activities
- Signature Experiences including an airfield family day, and kids’ footy day
- Access to an employee benefits scheme including access to corporate rates and airport retailer discounts (including SkyBus)

APAC is committed to weaving Diversity into our DNA. We believe that Diversity and Inclusion will help us realise our greatest potential as a company, and maximise the potential of all our team members. We strive to create a culture where our team members understand that each individual is unique and that embracing diversity makes us more flexible, productive, and creative.

APAC provides equal opportunity and advancement in employment regardless of gender, age, sexual orientation, race, ethnicity, cultural background, caring responsibilities, disability or socioeconomic background. We encourage applications from candidates of all backgrounds who share our workplace values of Being You, Thinking Big, Owning It and Working Together.

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