Urgent Event Coordinator-First Nations Identified

Event Coordinator-First Nations Identified

About the business

QIFVLS is a state-wide Community Legal Practice with offices across 8 regions in Queensland. We are a not-for-profit organisation that provides free legal services, including court and tribunal representation, welfare support, advocacy and community education to Aboriginal and Torres Strait Islander victims or survivors of family violence and/or sexual assault.

About the role

The Event Coordinator (EC) is an integral part of the Communications team utilising your local knowledge and practices being responsible for distributing event and campaign material in local communities building rapport with current stakeholders and expanding our stakeholder engagement. Event Coordination requires a creative, business-driven mindset whilst building lasting relationships with stakeholders, venues and suppliers the team member will be responsible for planning, organising managing, coordinating, and evaluating various types of events.

About you

As an experienced Event Coordinator you will be able to demonstrate professionalism and a commitment to providing a high level of service and continuous improvement. The ability to seek understanding is essential to successfully establishing internal and external relationships to enable you to effectively participate and contribute to the team and organisation. Extensive administration and governance are pre-requisites underpinned by a willingness to adapt to challenges and opportunities and to advocate a positive and constructive organisational culture.

It is a requirement that the incumbent is of Aboriginal &/or Torres Strait Islander descent or identify and be accepted as such by the community. QIFVLS claims an exemption under ss.25, 104-105 of the Anti-Discrimination Act 1991 as recognized and granted by the QLD Industrial Relations Commission.

Duties and responsibilities include but are not limited to:

Provide support to QIFVLS offices in planning events, including developing ideas in a culturally appropriate manner

Attend QIFVLS' city and regional office events across Queensland where practical

Liaise, project manage and negotiate with suppliers, venues, catering and travel providers for events

Book venues, schedule guests, draft and finalise contracts, including the days logistics

Handle day-to-day administration of events and programs, including order placements, vendor monitoring, travel planning, attendee participation, registration set up, catering, audio/visual, RSVP tracking, and issues resolutions

Photograph events and activities as required

Assist with posting social media content

Liaise with stakeholders on events and campaigns, supplying them with communications material (both digital and physical) for presentation at their premises and within their local community.

Assist the Communications Officer in the distribution of campaign material to communities, including regional community visits

Manage the no2dv webstore and fulfill orders

Provide timely event evaluation results and present reports

Experienced in event planning or event coordination in a corporate environment

Proven track record of creative, successful events

Have higher administrative skills

Public relations experience is desirable

Experience working within First Nations communities

Experienced in working with colleagues in graphic design, marketing, and communications

Excellent organisational, communication, negotiating, and multi-tasking skills

Ability to remain calm under pressure and maintain a customer-service mindset

Experienced and highly capable in MS Excel, Word, PowerPoint, Outlook and Teams

Proficient on social media platforms, particularly Facebook and Instagram

Proficient in photography to a good social media standard

Be a self-starter, able to suggest events and activities without instruction and drive projects without direction

The ability to travel on an as needs basis

Interpersonal Skills

The ability to seek understanding is essential to successfully establishing internal and external relationships to enable you to effectively participate and contribute to the team and organisation.

You will confidentially present messages within the limit of your skills and expertise.

You will write clearly and concisely with good attention to detail.

You will build positive and mutually beneficial relationships with colleagues and stakeholders to deliver on the scope of work.

Desirable tertiary qualifications in communications, events management, Diploma of Event Management and or the Advanced Diploma coupled with demonstrated experience to fulfil the requirements of the role including the opportunity to work towards these qualifications with the support of QIFVLS.

Compliance

Holder of a current open Queensland driver's license.

Holder of a Working with Children Blue Card, or the ability to obtain one.

Willingness to undertake a National Police Clearance check.

Willingness and ability to travel is a core requirement of this position.

A cultural appreciation/understanding of Aboriginal and Torres Strait Islander people is essential or having worked previously with Aboriginal and Torres Strait Islander clients would be advantageous.

Benefits and perks

Salary + 15% Super + Salary packaging scheme ($15,899 per annum)

5 week's annual leave

Uniforms (provided on completion of probation)

Employee Assistance Program

How to apply

Please apply with a covering letter and CV through Seek. Questions regarding the role can be sent tohr@qifvls.com.au

Only successful Candidates will be contacted.

Previous Applicants need not apply.

QIFVLS supports Aboriginal and Torres Strait Islander employment and encourages applications from qualified Aboriginal and Torres Strait Islander people.

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