Admin Assistant

South Yarra Primary School is one of the oldest continuously operating primary schools in Victoria, established in 1854, and one of only a few schools within the City of Melbourne. The school is five kilometres from the Melbourne CBD and benefits from its unique location, opening onto Fawkner Park, known as The School on the Park.

The school has been providing education for 171 years. The current enrolment of 437 students comprises 223 girls and 214 boys across 21 classes. We are proud of our diversity and are sensitive to the varying family, ethnic, and socio-economic backgrounds of all our students.

South Yarra Primary School places a strong emphasis on both learning and wellbeing, considering them top priorities. We are committed to excellence across the curriculum, with our leadership and teaching teams dedicated to achieving high-quality outcomes. Our explicit teaching and learning program focuses on each individual student, and the school is intentionally structured to maximise learning opportunities for all. Teachers differentiate the curriculum and personalise learning to meet the diverse needs of our students. Our programs align with the prescribed curriculum for all Victorian government schools.

The staff profile consists of 3.0 Principal Class, 28 teachers, and 11 Education Support Staff. The school has a highly professional and committed team of teachers and support personnel whose skills, attributes, and experience create a challenging yet supportive learning environment. Our model of collaborative decision-making and distributed leadership strengthens and enriches the shared responsibility our staff hold for the effective operation of the school.

A key strength of our school is the strong sense of community among students, families, staff, local residents, and businesses. We enjoy a high level of parental involvement and support, and the home-school partnership is highly valued. The percentage endorsement by parents on their General School Satisfaction, as reported in the annual Parent/Caregiver/Guardian Opinion Survey, was over 94%.

Our vision is to strive for a rich, high-performing learning community that is inclusive and maximises opportunities for all. Our School Values¿Respect, Responsibility, Friendliness, Caring for Others, Valuing Difference, and Including Others¿underpin this vision.

In 2023, our school successfully underwent a comprehensive four-year review. The review team commended the outstanding achievements of our staff in fostering a high-performing and positive school culture, which has significantly enhanced learning opportunities for all students. Additionally, the team recognised our staff¿s dedication in implementing our Instructional Model, which incorporates diverse teaching and learning strategies to ensure active engagement and success among students. Remarkably, the school received an Excelling rating in all five areas of the Framework for Improving Student Outcomes (FISO 2.0)¿Leadership, Teaching and Learning, Assessment, Engagement and Support, and Resources¿with Excelling being the highest possible rating.

The Induction Program for new and graduate teachers is guided by the key aspects of our school vision and ethos, in alignment with Victorian Institute of Teaching (VIT) requirements. This program emphasises mentorship by individuals and teams, adherence to recommended guidelines, and professional learning opportunities with our in-situ consultants and staff mentors to ensure new teachers receive the necessary support and information to perform their roles effectively.

We maintain a strong collaborative relationship with our network and local cluster of schools. We regularly host tours for local and state colleagues, sharing professional knowledge, practices, and resources across the broader education community.

Specialist programs are offered in Physical Education, Visual Arts, S.T.E.A.M. (Science, Technology, Engineering, Art, and Mathematics), Drama/Music, and French. Additionally, a wide range of extracurricular activities is available to cater to the diverse interests, passions, and talents of our students. We are committed to providing positive learning experiences that engage, challenge, and inspire every student.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

[Attendance requirement for this position]

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.

- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.

- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork

- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records

- Maintain and update office records, enrolment data, diary records, and basic written records

- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)

- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.

- Coordinate the delivery of administrative services within the school

- In consultation with the principal, determine and manage work priorities within the school office

- Develop and implement strategies to ensure effective administration procedures

- Coordinate the implementation of requisitioning, purchasing and issuing procedures

- Manage client reception and office operations

- Liaise with school staff in regard to support requirements

- Coordinate staff timetabling

- Undertakes VASS and/or VET administration support

- Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.It is our policy to provide reasonable adjustments for persons with a disability (seeWorkplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

- A probationary period may apply during the first year of employment and induction and support programs provided.

- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

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