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Facilities Coordinator

4 weeks ago

Newcastle, New South Wales, Australia Biosis Full time
We are seeking a proactive and detail-oriented Facilities Coordinator to join our team in either our Newcastle or Western Sydney office. In this critical role, you will ensure the smooth operation of our five New South Wales offices (Newcastle, Gosford, Sydney, Western Sydney, and Wollongong), directly contributing to the success of both the facilities team and the broader business.

Reporting to the Team Leader – Operations (NSW), you will oversee daily facilities management, lead a small team across multiple locations, and maintain safe and efficient workplaces. Your role will involve managing lease agreements, vehicle fleet operations, and fostering strong relationships with contractors and internal stakeholders to ensure seamless operations.

This is a fantastic opportunity to make a tangible impact across our organisation, supporting our people and ensuring operational excellence.

You must have the right to work in Australia to apply for this job.

Key Responsibilities

- Fleet Management – Oversee all fleet vehicles, ensuring compliance with safety, legal regulations, and servicing requirements.
- Facilities Support – Promote a service-focused mindset within the Facilities Team, ensuring high standards in facilities management and workplace operations.
- New Starter Inductions – Manage and improve induction processes for vehicle usage, office security, and equipment operation.
- Asset & Equipment Management – Maintain an accurate Asset Management Register, ensuring timely procurement of equipment aligned with business needs.
- Building Maintenance & Security – Oversee building security, maintenance, cleanliness, and WHS compliance, managing subcontractors and trade relationships effectively.
- Team Leadership – Support and coordinate team members, ensuring adherence to company policies and providing escalation support for performance management and employee engagement.

Benefits

Biosis prides itself on having a supportive and progressive workplace culture.

All our employees enjoy:

- Flexible work arrangements
- Active recognition and acknowledgement of exceptional work through employee spot rewards.
- A comprehensive learning and development program
- Relaxed and friendly workplace culture
- Study assistance to pursue higher qualifications
- Internal job opportunities throughout NSW and Victoria
- Employee assistance program…and much more

Applications

To apply, please submit your application to our SWAG job board.

- Experience in facilities or property management, including fleet and lease coordination
- Strong communication and problem-solving skills
- Ability to travel between offices within New South Wales as required
- Proficiency in computer systems and administrative processes
- Knowledge of Australian compliance and safety regulations
- Proven ability to manage multiple projects and teams across different locations
- A valid Australian driver's licence