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Corporate Secretary 3 Days Left
1 month ago
This role will involve building systems and processes to enable proactive and constructive communication between the Chair, Directors and the executive; compliance with governance practices; and the smooth operation of Board activities.
You can also refer to the Position Description for more information.
What you will deliver
1. You will lead the Office of the CEO's activities to establish and induct a new Board of Directors and develop and implement systems, protocols and processes that will support its effective functioning.
2. You will provide high level secretarial and administrative support to Directors including the coordination and preparation of sensitive documents and reports, committee management, taking meeting minutes, arranging meetings, managing invoices and other general tasks as required.
3. You will support effective and efficient information management, including monitoring shared secretariat email inboxes, maintaining records and managing board member communications by sending reminders, updates and relevant information and correspondence.
4. You will have the ability to maintain productive working relationships, working pro-actively both independently and as part of a team, with the ability to maintain confidentiality and apply judgment.
What you will bring
1. Previous experience as a Company, Corporate or Board Secretary is essential along with demonstrable knowledge of Board obligations and governance requirements in a government context.
2. Demonstrated ability to manage team records ensuring compliance with legal procedures and regulatory requirements, document management systems and processes, financial records and/or procurement processes (experience in utilizing ECM, or other electronic records management systems).
3. Proven ability to provide secretariat support to executive-level forums and meetings and discretion in handling sensitive operational information.
4. Possess advanced skills in MS 365 Office applications (Word, Excel, PowerPoint, OneNote, Outlook, SharePoint) is required.
What we offer you
We are committed to creating a workplace that inspires and engages you. Joining our new organisation as it establishes its footprint empowers and provides you with the opportunity to influence and shape our culture as well as providing:
1. Career advancement and professional development opportunities.
2. Mental health and wellbeing offerings through our Employee Assistance Program (EAP) which is extended to team members and their families for work and personal issues.
3. Annual salary increases and incremental performance-based payments over the course of your employment.
Other relevant information:
Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a National Police Check.
How to Apply
This is a fixed-term position available on a two-year fixed term contract. The work location for this position is 2 Lonsdale Street, Melbourne. Hybrid work arrangements available.
To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.
Applications close at 11:59pm on Tuesday 15th April 2025
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