3 Days Left: Office Manager

4 weeks ago

VIC Melbourne CBD amp Surrounds, Australia GBX PS PTY LTD Full time

About Us
GBX Professional Services (GBX PS) is a consulting and support partner for financial services professionals across Australia. We provide business analytics, portfolio construction, leadership development, and marketing solutions that help advice firms and dealer groups grow, scale, and remain compliant.
We are seeking an experienced Office Manager to support the Director in managing at least three different financial services offices, ensuring operational efficiency and team success. We are offering a minimum salary of AUD $76,515 (excluding superannuation).
________________________________________
About the Role
The Office Manager will oversee day-to-day business operations across multiple office locations, working closely with the Director and senior team. This role requires a proactive, organised professional who can balance compliance, administration, and leadership support in a dynamic consulting environment.
Key responsibilities include:
• Managing communication flows between senior management, internal staff, and external stakeholders
• Overseeing administrative teams and supporting the Director with scheduling and operational priorities
• Driving efficiency through workflow optimisation, resource management, and project planning
• Ensuring compliance with internal policies and external financial services regulations
• Coordinating HR processes, staff onboarding, and team performance monitoring
• Preparing reports and maintaining accurate records to support decision-making and audits
• Contributing to the continued growth of the business through process innovation and performance improvement
________________________________________
Skills & Qualifications
We are looking for candidates with:
• Minimum 3 years’ experience as an Office Manager, Business Manager, or Operations Manager (experience in financial or superannuation services highly regarded)
• Completion of an AQF Associate Degree, Advanced Diploma, or Diploma, or a New Zealand Register Diploma; or
• At least three years of relevant experience may substitute for the formal qualification.
• Strong organisational skills, with the ability to oversee multiple offices and competing priorities
• Excellent interpersonal and communication skills for working with directors, staff, and external partners
• Demonstrated ability to lead projects, streamline workflows, and deliver high-quality outcomes
• Proficiency in Microsoft Office Suite and cloud-based workplace tools________________________________________
Why Join GBX PS?
• Work directly with the Director and leadership team on high-impact projects
• Play a key role in managing and supporting multiple financial services offices
• Competitive salary package with career development opportunities
• Be part of an innovative, growing consultancy that supports the financial services industry
________________________________________
How to Apply
Please apply via this platform with your CV and cover letter. Shortlisted candidates will be contacted directly.

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