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Operations Assistant

1 month ago

Canning Vale, Western Australia DDH1 Drilling PTY LTD Full time
Why DDH1 Drilling?

- Supportive and positive workplace culture
- Strong commitment to safety
- Join one of Australia's leading drilling companies

About Us

DDH1 Drilling is a trusted leader in Australia's mineral exploration and mining industry. With over 17 years of operational excellence, we are known for delivering high-performance, quality drilling services backed by a strong and skilled workforce. At DDH1, we foster a culture of safety, integrity, and continuous improvement.

The Opportunity

We are currently seeking a highly organised and proactive Executive Administrator to join our growing team. In this diverse and fast-paced role, you will support both field operations and senior leadership by coordinating crew resourcing, rostering, travel logistics, and providing high-level administrative assistance. This is a fantastic opportunity for someone with a strong attention to detail, a collaborative spirit, and a passion for operational efficiency.

Immediate start available for the right candidate.

Key Responsibilities

- Provide executive support to the General Manager, including diary management, email correspondence, and meeting coordination
- Prepare internal reports, presentations, and other documentation as required by senior leadership
- Manage executive diaries, prioritise meetings, and maintain communication records
- Coordinate travel arrangements for managers in line with company policy (flights, accommodation, car hire)
- Perform credit card reconciliations and assist with expense tracking
- Monitor crew compliance documentation (e.g. police clearances, licenses, emergency contacts)
- Run reports from the HR database and follow up on expiring compliance items
- Conduct driver's licence and status checks via the Department of Transport
- Schedule pre-employment medicals and raise purchase orders as required
- Manage and prioritise the shared Operations inbox efficiently
- Provide leave coverage for Operations Coordinators during periods of absence
- Maintain confidentiality while handling sensitive operational and personnel matters

Requirements:

- Always presents as "Fit for Work" and punctual.
- Strong adherence to DDH1 policies and safety standards.
- Proficient in Microsoft Office, particularly Excel and Outlook.
- Exceptional organisational and communication skills.
- Ability to work collaboratively in a team and independently when required.
- Flexibility to work after hours and manage competing priorities with discretion.

Apply Now

Ready to make your mark in a growing business? Join us at DDH1 Drilling and help shape the future of recruitment.