Bookkeeper

4 weeks ago

Sydney, Australia Square One Landscape Architects Full time

Are you an energetic, detail-oriented and organized professional with a passion for numbers and do you have an interest in the design of your city, its people and the environments in which we live?

We are an international award-winning practice dedicated to improving the quality of life in cities by creating meaningful connections between communities and the natural world through design. We are expanding our Australian footprint and looking to hire a **Bookkeeper** to work on a **full-time** basis who can add their built environment experience to our growing Sydney studio.

You will play a pivotal role in the success of our firm, working with the Director to help grow the business and contribute to the smooth operation of our practice. This role requires a proactive individual with strong business acumen, excellent organizational skills, and the ability to multitask in a fast-paced environment.

**Responsibilities**:

- **Generate monthly P&L reports** from Xero to set targets and budgets.
- Provide **valuable insights** into spending trends, cost-saving initiatives, and margin opportunities.
- **Generate monthly project profitability reports** to track time spent against fee allowance.
- Create and maintain a **rolling three-month sales forecasting, targeting, and achievement plan**.
- Create and maintain a **rolling three-month invoicing forecast and achievement strategy **to meet monthly financial targets.
- Collaborate weekly with the Associate on **production deadlines** to ensure work is completed on time to meet invoicing deadlines.
- Complete monthly accounting tasks, and quarterly **ATO submissions** (BAS and Super) timeously.
- Ensure team members timeously update weekly **timesheets** on Xero Project.
- **Track team member performance** on time management on a project-by-project basis on Xero.
- Ensure timely and accurate processing of all **supplier and contractor payments**.
- Execute the raising on Xero, sending and storage of all **invoices**.
- Maintain monthly project claim sheets to ensure **accurate billing per project**.
- **Manage monthly payroll** and ensure timely and accurate salary processing on Xero.
- **Monitor office inventory** levels and optimise organisational costs.
- **Streamline and improve administrative procedures** for increased efficiency.
- **Maintain Director’s calendar** for business and project team meetings.
- **Keep up-to-date the SQ1 CRM** with client and consultant details.
- Coordinate **domestic and international travel arrangements** for team members.
- Maintain an **organised filing system**, contact database, employee list, and inventory records.
- Provide efficient **personal administrative support to the Director**.

**Requirements**:

- **Proven experience** as a Bookkeeper or similar role, preferably in the architecture, engineering, or construction industry.
- Proficiency in bookkeeping software such as **Xero** and financial management systems.
- Solid understanding of basic accounting principles and practices.
- **Strong analytical skills** and attention to detail to ensure accuracy in financial data.
- **Excellent communication skills** to work effectively with our external accountant.
- Ability to **multitask, prioritize tasks and meet deadlines** in a fast-paced environment.
- **Discretion** in handling confidential financial information.
- **Previous experience** in a landscape architecture firm or related industry is a plus.
- Proficiency in **MS Office Suite** (Word, Excel, PowerPoint) and **CRM systems**.

Square One offers a collaborative and inclusive work environment where your skills and expertise will be valued. As our Bookkeeper, you will be an integral part of our close-knit team, contributing to the success of our innovative projects that transform spaces and improve communities. We offer opportunities for growth and development, and a dynamic and creative work environment.

**How to apply**:
Square One is an equal-opportunity employer. We value diversity and are committed to creating an inclusive workplace that welcomes all employees.

**Salary**: $51,007.89 - $88,024.25 per year

**Benefits**:

- Maternity leave
- Parental leave

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Sydney, NSW 2000: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Advanced Diploma / Associate Degree (preferred)

**Experience**:

- Bookkeeping: 3 years (required)
- Xero: 2 years (required)

Work Authorisation:

- Australia (required)

Work Location: Hybrid remote in Sydney, NSW 2000

Expected Start Date: 01/08/2023

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