Aps6 Executive Support Officer

4 days ago

Sydney, Australia HorizonOne Recruitment Full time

This is a large federal government department that enables growth and productivity for globally competitive industries by supporting innovation, science and commercialisation, growing business investment and improving business capability.

**The Opportunity**:
This is a vacant position and will be a critical support role to the Program Director of a Government Agency, an organisation with 400 staff nationally. This is an opportunity for a high performing APS5 to step into an APS6 role and support a service modernisation program. This position has significant exposure to all levels of the executive and will see you further develop and refine your skills in project support and coordination.
- Gain exposure to project management
- Complex coordination role

**This opportunity can be accessed through two avenues**:

- Permanent or temporary transfer (s26)
- 12-month non-ongoing contract with view to convert to permanent APS

**The Role**:
The Executive Support Officer will work closely with the Program Director and SES team to provide strategic oversight and support. The role ensures the obligations of the Executive and SES are coordinated and supported by appropriate input and engagement from business areas. The EO will manage the workflow through the Office and provide high-level strategic and administrative support.

In this role, as part of your responsibilities, you will:

- Prepare and co-ordinate the provision of effective communications and correspondence including briefings, reports, submissions and notes to ensure the comprehensiveness, accuracy, and timeliness of written information for the Executive
- Monitor and manage administrative activities with strategic, operational and project plans to inform key decision makers and support achievement of divisional objectives
- Identify, monitor and report on emerging issues to the Executive to ensure effective resolution /escalation, with mínimal risk impact to the division
- Coordinate project activities to support the achievement of division level strategic and operational objectives
- Support the Executive in all business line functions in accordance with relevant legislation, procedures, management assurance practices and guidelines

**Your Background and Experience**:
You are a high performing project or executive support coordinator that has worked in bureaucratic and complex environments. You have an understanding of governance and ideally have worked in state or federal government previously. You have a comprehensive understanding of successful communication flow and have worked in high intensity and pressured environments having regular contact with the highest levels of executives.

You will also have:

- Significant experience in executive support and coordination in a project management environment
- Excellent communications skills and experience, including developing complex briefing and coordination materials under tight deadlines
- Project management skills, secretariat and coordination experience
- Superior levels of stakeholder engagement
- Financial reporting experience would be beneficial but is not essential

**To be eligible for this role you must**:

- Be an Australian citizen
- Be willing to undergo a police check
- Be able to obtain a Baseline security clearance (this position will require a Negative Vetting 1)

**Salary / Rate**:

- $86 - $96k per annum + 15.4% super
- 3 days WFH on offer as well as significant flexibility

**How to Apply**:
Alternatively, for a confidential discussion, please contact **Sarah Tamasi** on 02 6108 4878 quoting ref no. **16893.

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