Reception Coordinator

**Reception Coordinator**:

- Date: 13 Feb 2024- Location: Lewisham, NSW, AU, 2049- Requisition ID: 647**About Us**:
The St Vincent de Paul Society is a leading provider of community support services, whose values it is to shape a more just and compassionate society. We believe our employees are key to our success and offer Learning and Development programs to enhance and grow your career across a range of teams and services. Our employees are recognised for their achievements and offered promotional opportunities on a meritocracy basis within a collegiate and values driven team environment and culture. The Society recognises the value of an inclusive work environment and believes that our diversity is a strength in the work we do with our local communities.

**Your Role**:
The Reception Administration Coordinator performs core administrative duties to support the Lewisham head office of the St Vincent de Paul Society, and is also a key member of the Procurement & Fleet team. The role includes supervision of two part time Administrative Officers.

**Your Responsibility**:
The Reception Administration Coordinator will provide onsite effective and confidential administrative support service for the Lewisham office, and broader teams, including:

- Meet and greet visitors to Lewisham site
- Ensure high level customer service for various stakeholders including members, volunteers, employees, and clients of the Society.
- Supervise Administration Officer(s), ongoing training, daily coordination of tasks and general support.
- Co-ordinate daily operations such as administering mail, office stationery and paper, couriers etc.
- Ensure processing of business-related travel in accordance with travel policy and requirements.
- Maintain security system, including issuing new cards and terminating cards.
- Provide support for supplier categories including travel, stationery, postage, food, energy and courier to ensure Procurement and other policy compliance and assist with supplier management.
- Act as Fire Warden and First Aid Officer.

**You Will Need**:

- Proven interpersonal and communication skills, with a focus on customer service.
- Proven administrative and organisational skills.
- Computer proficiency including Word, Excel, PowerPoint
- Proven stakeholder management skills
- Proven analytical and problem-solving skills within an administrative function.
- Ability to learn multiple IT systems. Ability to meet tight deadlines and manage multiple tasks effectively.
- Ability to work with and develop members of the team in administrative processes.
- Understanding of workplace health and safety requirements
- Capacity to adhere to the ethos and mission of the Society.
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