Practice Assistant Projects

4 weeks ago

Sydney, Australia King & Wood Mallesons Full time

**Job no**: 497575

**Work type**: Full time - Contract

**Location**: Sydney

**Categories**: Projects & Real Estate, Support

**Who are we?**

We are King & Wood Mallesons. The top tier international law firm, from Asia, for the world.

A firm born in Asia, underpinned by world class capability. With over 2000 lawyers in 30 global locations, we draw from our Western and Eastern perspectives to deliver incisive counsel.

Our unique firm was born out of a big idea - that the world needs a firm like us. A firm that can bridge East and West and create a new standard of world-class legal services. A firm that attracts clients and talent with borderless ambitions. To become the leading top tier international law firm from Asia, for the world. Our clients need a top tier firm in the region who can match deep local understanding with a world-class platform. That's us. That's KWM.

We are driven by a simple purpose - to use our mastery of the law for the lasting prosperity of our clients, people and communities. It’s why we exist. It’s why we are KWM.

Everything we do is grounded in a set of core principles which guide the way we operate as a leading international firm - how we enable our clients to succeed; how we grow our people to be their best and how we support our communities to thrive.
- Empathy
- Betterment
- Quality
- Generosity
- Clarity
- Creativity
- Trust
- Dynamism

**About the role**

We are looking for an enthusiastic and professional full-time PA for our Sydney office supporting Partners Chris Mitchell and Steve Swan whose practices specialise in providing advice on Australia’s most high-profile real estate, construction and infrastructure transactions.

Being a capable, communicative and proactive Practice Assistant, you can expect your daily responsibilities to include:

- Providing top client service to external and internal clients, including answering phone calls, communicating author availability, and relaying messages
- Document management - drafting, amending and formatting correspondence and documents
- Maintaining both electronic and paper filing systems
- Diary management
- Booking conference rooms, functions
- Travel arrangements
- Managing the monthly billing process - entering time and preparing bills
- Opening files, conducting conflict searches and obtaining appropriate approvals
- Assistance with proper file closure procedures
- Liaison with the Business Development team, including assistance with updating firm CRM (OnePlace and ClientHelp)
- AMEX reconciliation/expense management

**What experience are we looking for?**
- Minimum of 2 years in a legal support role
- Typing speed of 70+ wpm
- Advanced knowledge of Outlook, Word, Excel and PowerPoint
- Knowledge of the monthly billing process in a legal environment (particularly experience with Elite) highly regarded
- Ability to communicate clearly and concisely, choosing an appropriate style for their audience
- Well-developed interpersonal skills
- Confidence and ability to use initiative appropriately
- Effective planning and organisational skills
- Reliability

**Why work with us?**

We want to be the law firm clients love to work with and a great place to work and grow for our people. It’s important to us and our clients that you our people find working at KWM an enjoyable and rewarding experience.

We know our people value flexibility around when and where they work. So we are committed to offering a more adaptable way to work, we call this Agile Working.

Growth conversations and real-time feedback is also a priority. So whether it’s more targeted and meaningful conversations around professional and personal development, regular feedback, coaching or developing infrastructure, we want to help our people grow.

**What else we’ll offer**
- Formal and informal flexible working patterns and leave arrangements
- Holistic wellbeing programs to support mental and physical health, including access to a broad range of mental health resources, gym memberships, flu vaccinations and skin cancer checks
- Mobility around our network when opportunities arise
- Access to a large range of learning and development opportunities
- A detailed framework to support working parents in balancing their personal and professional priorities
- Corporate discounts on health and general insurance, superannuation advice and other products and services
- Opportunities to participate in a wide range of pro-bono and community impact programs, and inclusion networks

**How to apply**

King & Wood Mallesons is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from people of Aboriginal and Torres Strait Islander descent are encouraged.

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

**Advertised**: 23 Mar 2023 AUS Eastern Daylight Time
**Applications close**: 28 Apr 2023 AUS Eastern Stan

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