Personal Assistant Sydney

7 months ago

Sydney, Australia Access Corporate Group Full time

**WHO ARE WE**

We're Access Corporate Group, a global brand management group that reinvents the future of the wellness and beauty industry. In just 5 years, we've gone from distributing 6 partner brands to connecting over 25 acquired and invested brands, and serving as the distribution partner for 80 brands in 56 global markets. In less than the time it takes you to read this job description, We have sold and shipped over a thousand wellness products to shoppers in over 58 countries. That’s 11 products per second

Whilst these numbers are already impressive, we are building something even bigger. Our goal is to be one of the top 10 brand management groups globally in the next 10-year time. Ambitious right? That’s why we need exceptional people to make it happen.

With the mission of improving the everyday lives of our customers, our unique approach involves bringing edge-cutting beauty & wellness solutions, the highest quality premium products and personalized services to millions of shoppers worldwide in a faster way. Our difference lies in our ability to harness the power of connection to create new products, trends and accelerate sales through our unique network of influencers, social sellers and our social-based CRM platform.

Access brands currently include Vida Glow, Lovekins, Napoleon Perdis, BeanBody, NATUREDAY, Minenssey, BEE+, eimele, Alissi Bronte, Thalissi, Amilera, Savar, etc.

**WHO ARE YOU**

We are creating a passionate team of high-performing peers who thrive in a fast-paced startup environment. If you are someone who wants a challenge, believes in our mission, wants to be part of the revolution, and grows both the business and yourself personally, then this is the right place for you.

This role as a Personal Assistant will be quite crucial as you will be assisting one of the Executives, and your duties and responsibilities are as below:
**Key Responsibilities**
- Provide a comprehensive secretarial and administration service to the Executive Leader, including organising the Executive Leader's diary, facilitating meetings, arranging refreshments and meeting room seating etc. and all other relevant areas as necessary.
- Develop, maintain and review administration systems to achieve maximum efficiency and reconcile the monthly credit card expenses.
- Cover miscellaneous tasks of the Executive Leader's home or personal life maintenance, such as ensuring bills are up to date, hiring cleaners, purchasing various items as required, and ad hoc tasks etc.
- Coordinate the Executive Leader's and family travel arrangements
- Organise Executive family school-related initiatives, and proactively communicate with schools to ensure children’s learning arrangements, after-school care, weekend activities, teacher-parent meeting and other social activities related to schooling.
- Respond to business and school stakeholder queries in a timely and professional manner, both orally and in writing.
- Responsible for receiving enquiries and providing an effective referral service to service users.
- Liaise positively and professionally with colleagues and visitors.

**Key Requirements**
- Have demonstrable knowledge and experience working as a PA and reporting directly to senior management.
- Exhibit exceptional interpersonal skills.
- Have strong analytical/problem-solving skills using sound judgment.
- Work at a faster-than-average pace.
- Be known for their organizational, project management and problem-solving skills with multi-tasking abilities.
- Juggle priorities and always meets deadlines.
- Like to write and is experienced in producing minutes of meetings and drafting/editing written documents without support.
- Have ideally worked for a founder or company owner in a start-up
- Maintain high levels of confidentiality.
- Ability to make logical decisions and promptly action outstanding issues
- Excellent written and verbal communication skills in English and Mandarin.
- Ability to use initiative and think ‘outside the square’.
- Be eligible to work in Australia and hold a current Australian driver’s license.

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