Assistant Directors, Corporate Operations, Multiple

3 months ago

Canberra, Australia The Department of Parliamentary Services Full time

**Employment Type**:Ongoing/Non-Ongoing

**Classification**: Parliamentary Executive Level 1

**Closing Date**: 11:30pm AEDT, 30 September 2024

**The Opportunity**:
The Department of Parliamentary Services (DPS) is seeking high-performing Assistant Directors across multiple sections of the Corporate Operations Branch (COB).

The Assistant Director, Accessibility Projects and Support, leads the coordination of the department’s role in the Set the Standard Report and the Dignified Access and User Experience of Parliament House Review. This role also supports broader departmental strategies and initiatives focused on culture and inclusion.

The Assistant Director, Parliamentary and Governance, ensures the department meets its parliamentary and corporate governance obligations. This includes managing the delivery of the Corporate Plan and Annual Report, parliamentary coordination, and stakeholder engagement.

The Assistant Director, Governance and Secretariat, oversees compliance with legislative and governance requirements, including parliamentary coordination, audit and risk management, and secretariat support for internal governance committees. This role also ensures effective records management and policy consistency within the section.

**Who we are looking for**:
You will be a strong collaborator with well-developed project planning skills, capable of achieving quality outcomes in a complex stakeholder environment.

Effective and respectful collaboration is essential for success in these roles, both internally with stakeholders and externally with other government departments and industry partners.

As members of the leadership team, you will support a high-performance culture, engage and motivate staff, and ensure the team is set up for success as we implement cultural and strategic renewal across various sections.

If you believe that you are a good fit for DPS, have the requisite skills, and align with what we are looking for, we would like to hear from you.

**Job Specific Requirements**:

- The successful applicant will be required to obtain and maintain a Negative Vetting 1 (Confidential/Highly Protected/Secret) or Baseline Vetting security clearance.

**Duty Statement**:
**Classification**: Parliamentary Executive Level 1

**Branch**: Corporate Operations Branch

**Section**:Parliamentary and Governance

**Immediate supervisor**:Director, Parliamentary and Governance

**Security Clearance**:Negative Vetting 1 (Confidential/Highly Protected/Secret)

Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Executive Level 1 classification - Assistant Director, Governance and Secretariat. The duties will include, but are not limited to, the following:
1. Monitor compliance with legislative and governance responsibilities managed by the Parliamentary and Governance section (the section). This includes parliamentary coordination, audit and risk management, Internal Audit, corporate publications, business continuity planning, risk and fraud and corruption requirements.

2. Perform secretariat responsibilities for various internal governance committees including developing and monitoring forward work programs and timelines, terms of references, agendas and preparation of meeting Minutes.

3. Ensure effective records management responsibilities of the section including action item registers to ensure effective and timely completion of items and appropriate records of decisions.

4. Maintain policies and procedures of the section by establishing and following a schedule, ensuring consistency and arranging appropriate consultation and clearance.

5. Build and maintain effective internal working relationships with stakeholders and attend relevant meetings and forums. Provide guidance and advice on governance responsibilities and meeting procedures and requirements.

6. Actively contribute to team culture and leadership to achieve quality and timely outcomes.
- Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice._

**Duty Statement**:
**Classification**:Parliamentary Executive Level 1

**Branch**:Corporate Operations Branch

**Section**:Parliamentary and Governance

**Immediate supervisor**:Director, Parliamentary and Governance

**Security Clearance**:Negative Vetting 1 (Confidential/Highly Protected/Secret)

Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Executive Level 1 classification - Assistant Director, Parliamentary and Governance. The duties will include, but are not limited to, the following:
1. Support the Director Parliamentary and Governance to plan, develop and manage the delivery of the department’s corporate plan and annual report. This includes ensuring compliance with the Public Governance, Performance and Accountability Act 2013, Public Governance, Perform

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